Many struggle perfecting the art of organization. In relation, businesses also find it challenging to remain organized, further making it more difficult to complete tasks hassle-free.
Despite a full and productive workday, at times it can feel surprising that all of your tasks could still not be completed in a given day. To assist in making the most out of your day, you can start by creating a schedule listing the specific tasks that need to be completed that day, along with the allotted time for each.
That brings us to the role of a schedule planner. The planner allows you to automate the creation, distribution, and tracking of tasks. In addition, you can make necessary changes and follow up with your employees as they perform their duties.
The Solution & Factors to Consider
Business owners that have a hard time figuring out the process of creating a schedule can always take advantage of the template to arrive at an informed decision of the contents they need to add to the schedule.
Drawing up a schedule may seem foreign to some. Even when you have a template to guide you, the entire process might still not be easy to create.
You first have to consider the features and factors that need to be set in place. This will also help you in making an accommodative schedule for your employees that would then be incorporated into the template to use for the following weeks.
Here are the steps to set in place when drawing up your projected timeline
Determine the Goals of the Project
Indeed, there is a reason behind the project you want to be accomplished, which is why the first step is to define your project goals.
Write these goals down and express the importance to your employees. By doing so, you are helping your employees understand the expectations of each project. Furthermore, you have now created a defined purpose to expedite action, which will lead to success.
Break Down the Deliverables
The larger projects you have assigned to specific employees to work on must be broken down into subprojects.
The reasoning behind this is to ease the process by creating a clear view of the things needed to be done at each stage of the project. In addition, the breaking down of projects ensures that all the bases of the subtasks and the tasks themselves are covered.
Determine a Deadline
The next crucial aspect of the schedule is to determine the deadline or the expected date of completion of the tasks. Note that the assignation of deadlines would help in the expediting of action on the project because the workers would then have an idea of when you expect to have each task completed by.
The determination of the deadline may require some brainstorming. Some timelines may not be feasible, which is one of the reasons why many business owners end up having either uncompleted projects or projects that were completed under pressure.
The general rule is to give your employees an adequate amount of time to complete each task. Although we would like everything completed at an accelerated rate, it is important to begin with realistic expectations that continue to evolve with time.
Tasks Should be Completed Sequentially
Some projects need to be completed before another commences. Therefore, a project should be laid on those that need earlier completion, because the success of that means that, the next tasks would be ready to kick off.
Templates You Can Use Today
Templates help you to kick off and monitor projects faster. You may want to use the pen and paper format to start, but it would be wise to evolve your practices as you begin to feel more comfortable mapping out your scheduling game plan.
Some options to consider include
You can source already-made templates. All you need do in such instances is to fill in the necessary information on the dedicated columns, and you're good to go.
Daily Schedule Planner Template
This is feasible for business owners that are looking at scheduling projects for daily completion. The daily schedule planner template is subdivided into the morning, afternoon, and evening hours of the day. So, you can always add the tasks that are due for the completion of those timeframes.
Weekly Schedule Planner Template
If you have projects that are due for completion on a weekly basis, then using the weekly variant of the template is advisable. In this instance, you would have the days of the week alongside the breaking down of the sections of each day into morning, afternoon, and evening windows.
Monthly Schedule Planner Template
You can also get templates that are designed to accommodate a milestone of monthly projects. Such models do not only have the weeks in view but can also have additional features like the days and the sections of the days.
Automated Scheduling Software
Because of the robust features it has to offer, automated scheduling software allows seamless schedule creation.
With these tools, you can automate your plans for work in your business or establishment without hassle. In addition, you can send real-time notifications to your employees once a new schedule is created.
The flexible scheduling and rescheduling, along with the working templates offered, streamline the entire process.