Workforce Management System | 5 mins read

10 Reasons to Get a Workforce Management System

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Lauren Christiansen

By Lauren Christiansen

10 Benefits of Workforce Management Systems

Every small business can benefit from good management software that handles employee scheduling, monitors time attendance, and streamlines tasks. In a competitive business environment with more and more compliance requirements, organizations need to stay alert.

A single-use workforce management solution is useful for some business processes, but it also creates information silos. Organizations are better off when they invest in the proper workforce management software. An integrated software solution will collect, share, and store valuable data so users can share resources and collaborate on tasks. Here are the other top benefits of workforce management systems

1. Workforce Management System is Integrative

Management systems support the exchange of information and integrate processes throughout the organization. Every user across the supply chain has access to the same data, whether they are on-site or in field service.

This enables quick collaboration, project management, and greater accuracy in decision-making. As a result, there is a higher quality of outcome and better customer service, which improves the bottom line.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

2. Workforce Management System is Centralized

Workforce management tools provide business-wide systems that solve labor-related processes. They gather all relevant information and analyze each aspect of the data to pinpoint inefficiencies.

A centralized solution also helps meet industry regulations, optimizes the flow of data, and increases IT productivity levels. Another benefit of a centralized system is that it decreases hardware costs because all systems/equipment are in one place. This minimizes storage fees and makes it easier to access or fix the hardware.

3. Workforce Management System is Flexible

Small companies don't always stay small, just as large enterprises may need to downsize. An organization should invest in workforce software that adapts and grows as processes evolve.

Effective management tools provide are highly flexible and ensure all information is transparent. Businesses can also access historical data and use it to improve real-time and future decisions.

4. Workforce Management System is Cost-Effective

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An effective management solution may be expensive, but owners will end up saving money in the long run. Management solutions have fewer licensing costs and a decrease in IT expenses.

Because companies already struggle with high labor costs, this decrease in fees can help improve profit margins. A workforce management system also optimizes workforce planning and streamlines HR tasks, which saves money and resources.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

5. Workforce Management System Extracts Insights

WFM software utilizes artificial intelligence and predictive analytics to forecast scheduling, wages, and other labor-related variations. Business leaders can use reporting features to view data sets in the form of graphs, charts, and other visuals.

This improves decision-making and resource management. An organization can then use the insights they extract and study to instill a set of best practices that streamlines operations.

  • A greater understanding of operations across the supply chain
  • Improve marketing strategies, optimize customer service, and meet consumer needs
  • Prevent breakdowns and inefficiencies before they become bigger problems
  • Streamline tasks for the human resource department

6. Workforce Management System Ensures Compliance

Cloud-based tracking software provides all tax documents that an organization needs to stay compliant in their industry. Good management solutions also send alerts when forms are about to expire to authorized individuals in the human resource department.

This minimizes the workload of HR staffers, improves accuracy in tax documents, and decreases errors. An organization is less likely to face litigation, fees, or other penalties if they invest in a management system.

7. Workforce Management System is Secure

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The HR department handles the benefits administration, applicant tracking, time tracking, and other sensitive data. The business intelligence solution they use to monitor this flow of information must be secure and impossible to breach.

Self-service workforce management software provides numerous security measures to keep employee data safe. This includes everything from two-factor authentication to data encryption.

8. Workforce Management System is Mobile

Workforce management solutions need to accommodate a mobile workforce. Because almost 75% of workers view company data through a smartphone each week, companies need to adjust their strategies and technologies. Scheduling software allows employees to view schedules, request time off, and send messages through a mobile app or laptop.

They can also use a time clock to clock in each day, which improves accuracy and saves time. The HR management team can access the platform at a moment's notice to monitor absences, approve scheduling requests, and more. This is particularly helpful for field service workers, remote teams, and other off-site employees.

  • 59% of workers across the globe are part of the mobile workforce
  • The mobile workforce population is close to 2 billion
  • Sales reps, field service workers, and remote teams make up the majority of the mobile workforce
  • Mobile workforce management is one of an organization's biggest challenges, due to an extreme rise in remote teams

9. Workforce Management System Enables Collaboration

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HR software and other top workforce management systems enable teamwork and brainstorming. Users can message coworkers to acquire information, complete tasks, and ask questions. Because low morale and high turnover stem from ineffective communication, an organization must prioritize communication. Top workforce platforms do just that.

As a result, there is an increase in employee engagement and employee productivity. This decreases the turnover rate and saves money on core HR costs. It also ensures the company maximizes its human capital to complete the highest number of tasks in the least amount of time.

10. Workforce Management System is Engaging

WFM software improves talent management and performance management. It enables a culture that incentivizes hard work and maintains accountability. Human resources can easily see who meets objectives, who doesn't, and who clocks in on time. Business leaders can reward those workers who meet expectations and discipline the ones who don't.

An increase in workplace accountability leads to a more engaged workforce. Team members know that supervisors monitor their performance, which pushes them to work harder. Everyone is paid accurately and on time due to integrated time tracking software and accounting systems.

As a result, there is a better company culture and a lower turnover rate. With a solid, top-notch workforce, an organization will maintain a competitive edge and generate greater profits.

  • 70% of the workforce struggle with low employee engagement
  • Organizations lose up to 11 billion per year due to poor employee engagement and low employee productivity
  • An organization's greatest productivity losses are due to 20% of the workforce who are disengaged

Key Takeaways of Workforce Management System

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In conclusion, here is what to know about workforce management WFM -

  • Workforce management systems integrate across the organization and provide a centralized location to access data. They are also highly adaptive to changing circumstances and new company needs.
  • Workforce management systems are cost-effective even though they may initially be expensive. They also enable users to extract valuable insights that help to improve future decision-making.
  • Workforce management systems ensure an organization will stay compliant with regulations and tax laws. They also keep sensitive information secure and prevent hackers from stealing valuable data.
  • Workforce management systems accommodate a mobile workforce. Users can view information on mobile devices and send messages to supervisors. They also support collaboration and optimize employee engagement. This improves the bottom line and decreases the turnover rate.

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