Total Workforce Management System | 5 mins read

Total Workforce Management System What it is and Why it Matters

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Lauren Christiansen

By Lauren Christiansen

Insight into Total Workforce Management System

A contingent workforce is highly beneficial in today's business environment. It's much more flexible, there are fewer payroll expenses, and there is no longer a geographic barrier to talent. While there are several advantages to remote-based work or other off-site employment, there are downsides as well.

If contingent management processes are disorganized and ineffective, the business will waste money and time. Management strategies need to change as organizations move towards a contingent workforce.

Thankfully, a total workforce management solution can resolve many of these problems.

The Top Benefits of a Total Workforce Management System

Total workforce management is a popular strategy that enables organizations to improve decision-making and resource allocation. A self-service total workforce strategy integrates part-time and full-time employees and eliminates the distinction between the two.

This strategy considers all available resources at hand to complete a business project. It requires an intensive analysis of an activity or job role. Team leaders also need to identify the best resources for this particular project. This may include salaried workers, part-time employees, or business intelligence solutions.

Businesses nowadays require different types of talent such as remote teams, field service technicians, and more. With COVID-19 based restrictions, more organizations employ off-site team members to save money and comply with health regulations.

Because of these factors, companies can't utilize two different management services to handle contingent and non-contingent teams. Not only is it critical to implement a total workforce management system, but it's also beneficial. Read ahead for the top reasons why.

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1. Total Workforce Management System Enhances Visibility

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TWMS provides insight into employee scheduling, worker performance, and the status of tasks. Supervisors can know which team members are suited towards specific projects, what talent is available and when, and which workers are frequently absent.

Business owners can collect valuable data from a management system to optimize future decision-making and improve scheduling. This will increase the bottom line and streamline talent management, which improves morale.

2. Total Workforce Management System Reduces Labor Costs

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Labor costs constitute almost 30% or more of total revenue. For a small business, this can be difficult to manage. It's critical to find new ways to decrease the cost of labor but still maintain morale.

Workforce management services collect personnel data that business owners can use to lower costs. They can view reports to see which workers perform poorly, who completes the most tasks, and which employees call in sick most often.

As a result, an organization can eliminate any waste and harness human capital and talent to improve the quality of outcome. This generates better customer service, happier employees, and optimizes workplace accountability.

  • Wages
  • Employee benefits
  • Contract labor
  • Employee-related insurance
  • Indirect costs, such as machinery to complete project

3. Total Workforce Management System Aligns Projects to Talent

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Business leaders know how important it is to find the right talent for the right projects. Those in Human Resources also know how critical it is to hire the right people to avoid high turnover rates.

A workforce management system integrates different technologies and algorithms to match talent to a project. It also enables HR staffers to streamline the onboarding process, track applicants, and match individuals to roles. This improves the quality of work and rewards effective employees for good performance.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

4. Total Workforce Management System Improves Process Flow

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HR staffers can use a web-based workforce management system to integrate different systems and streamline tasks. The entire onboarding process is easier to streamline from start to finish.

From applicant tracking to talent search to hiring, staffers can monitor all of the collected civilian personnel data in one location. This ensures staffers hire the best people, maintain compliance, have all necessary tax forms, and complete tasks more efficiently.

5. Total Workforce Management System Improves Employee Data Quality

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Total workforce management services enable an organization to collect and analyze valuable employee data. It will help supervisors understand the extent of their human capital to optimize future decision-making.

Furthermore, all inputs in the system immediately update, so everyone has access to the most recent information. Across the supply chain, users can collaborate based on the newest data. This improves the quality of outcomes and generates a better customer experience. As a result, profits will increase and the company will maintain a competitive edge.

Businesses that need to create a total workforce management strategy must ensure all important stakeholders are on board with the project. There must be a comprehensive plan to collect and analyze employee data to improve future decisions.

  • Accuracy - Information needs to be accurate for the set it describes
  • Relevancy - Data in management system should be relevant for its intended use
  • Completeness - There shouldn't be any missing values or information in management system
  • Timeliness - All data in workforce management platform should be accurate
  • Consistency - Data should be in a consistent format

6. Total Workforce Management System Improves Employee Engagement

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A TWMS provides employees access to scheduling, time clocks, tasks, and performance assessments. They can quickly make requests to take a day off, swap shifts, or punch in. Supervisors are sent alerts and can approve/disapprove requests within a matter of minutes.

Furthermore, an integrated system provides the entire workforce access to valuable data. Teams can collaborate on projects, streamline tasks, and meet key objectives. Each part of the workplace operates much more efficiently. As a result, employee engagement and morale will improve.

Key Takeaways of Total Workforce Management System

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In conclusion, here is what to know about a total workforce management system -

  • Total workforce management systems increase visibility into labor-related requirements. They also minimize labor costs through proper resource allocation.
  • Total workforce management systems align projects to talent and improve the quality of work and deliverables.
  • Total workforce management systems improve process flow from start to finish. They monitor projects, assign individuals as needed, and speed up the activity from start to finish.
  • Total workforce management systems improve employee data quality. It ensures supervisors understand and harness their talent to improve future decision-making. TWMS self-service solutions improve employee engagement. Workers have full access to scheduling, time tracking, tasks, and performance. This will improve morale and decrease the turnover rate.

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