Business Scheduling App | 5 mins read

The Overall Importance of a Business Scheduling App

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Lauren Christiansen

By Lauren Christiansen

Importance of a Business Scheduling App

With rotation shifts, fixed schedules, and swing shifts, it's hard to remember which employees will be at work and when. To maintain compliance, employers need to schedule each employee for a set number of hours. A small business uses a scheduling app to track all of its team members' shift schedules.

A scheduling app utilizes algorithms and a set of rules to help businesses streamline the scheduling process from start to finish. It is a digitized method to handle the traditional scheduling process.

Because non-compliance leads to litigation, a ruined reputation, and fees, it's critical to optimize scheduling and accurately track employee hours. For example, a teenage server at a restaurant cannot work more than 4 hours on a school day and 8 hours on a non-school day in CA. If an employer schedules this team member for 5 hours on a school day, the business could face a lawsuit or an audit.

There are so many more advantages to scheduling software in the workplace. Read ahead to learn why small businesses are ditching timecards and spreadsheets for easy use appointment scheduling apps.

1. Business Scheduling App and Unlimited Number of Employee Schedules

Business owners know how difficult it is to create schedules for multiple staff. They need to consider any time-off requests and compliance concerns and still cover all shifts. If there aren't enough staff members available, it impacts customer satisfaction and the bottom line. At the same time, employee morale decreases when a manager ignores a time-off request.

With automated booking tools, organizations can streamline the scheduling process. Employees immediately send in requests through mobile apps, and managers receive automated reminders to approve or disapprove any updates. Employees can switch shifts and view their schedules far in advance, which makes them less likely to call off at the last minute. This holds everyone accountable for their hours and ensures all shifts are covered.

  • The average restaurant has 50 employees
  • The average small business has 10 employees
  • Employers must legally post schedules at least 2 weeks in advance
  • FLSA laws allow employers to change schedules at the last minute

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

2. Business Scheduling App is an Automated Scheduling System

Manual scheduling isn't possible for businesses with multiple locations and team members. There are too many variables to manage, particularly in the era of remote work. With automated acuity scheduling, management can create and alter schedules much more quickly. This saves a lot of time for those in Human Resources, who are already overworked.

The best appointment scheduling platforms can save thousands of dollars. For example, one large corporation saved $250,000 per month in administrative costs after they made the switch to an automated booking system. This user friendly system also helps to maintain compliance, which prevents litigation, a ruined reputation, and fines.

Employees enjoy the easy access to schedules on their phones and the greater autonomy the system provides. This improves morale, which will increase productivity and lower the turnover rate.

3. Business Scheduling App Sends Automatic Notifications

Traditionally, employees had to speak with supervisors or leave them a note if they wanted time off. Requests were easily lost or forgotten, particularly in larger enterprises. With an appointment scheduling app, managers receive all time-off requests through a notification feature. They can then quickly approve or disapprove of any requests.

Management can also see when an employee approaches overtime, or whether there is a discrepancy in scheduling. Businesses can resolve small problems before they become big concerns that impact compliance and the bottom line.

  • 36% want calendar management
  • 21% want automatic alerts
  • 20% want resource and staff scheduling
  • 23% want some other feature

4. Business Scheduling App and Time Tracking

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When a time card doesn't match hours worked, it takes resources and effort to figure out why. With a scheduling app, managers can compare punch-in data to shift schedules to ensure employees receive the proper compensation.

Because an online appointment scheduling solution integrates with other platforms, the HR department can easily process payroll. It also improves accuracy in payment processing, streamlines cash flow management, and helps to maintain compliance. Furthermore, it holds employees accountable for their punch-in data and improves morale, which decreases the turnover rate.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

5. Business Scheduling App and Harnessing Human Capital

Managers may then create a calendar system that places high-performing team members on busy shifts and new hires on slower shifts. This will help incentivize efficiency and ensure new hires aren't too overwhelmed. Many businesses schedule their calendar around the highest-performers and place lower performers with them in case they need help.

Supervisors can also use online booking to ensure team members receive enough hours and that nobody is shorted. This will improve morale and decrease any tension between coworkers. It will also improve the quality of customer service and increase the bottom line.

Key Takeaways of Business Scheduling App

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In conclusion, here are the benefits of using a mobile app for scheduling -

  • The best appointment platform enables managers to schedule an unlimited number of workers to cover all shifts. This is particularly helpful for larger enterprises or 24/7 operations that require customer support on-hand at all times.
  • Appointment scheduling through a mobile app is an automated process. It's much faster to schedule team members and easier for an employee to request time off. An automated solution also improves the accuracy of payroll processing and decreases the HR workload.
  • An online appointment app sends automatic reminders to management, who can view them in one place from any device. This is helpful for processing time-off requests, shift schedule changes, and payroll. Appointment scheduling software also streamlines time tracking and integrates with other platforms so management can compare hours worked to shift schedules. This will help to maintain compliance and ensure employees are paid accurately.
  • Organizations can use a calendar app to harness human capital to the fullest. They can place high-performing team members for priority shifts and new hires on slower shifts. With the best scheduling, everyone will receive the proper number of hours, which improves morale and prevents discord among colleagues.

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