Team Collaboration Best Practices | 4 mins read

The Best Practices to Ensuring Team Collaboration

the best practices to ensuring team collaboration
Lauren Christiansen

By Lauren Christiansen

It is natural for human beings to want to be a part of a community. A strong community is a place for people to depend on one another for help, support, and guidance. It also serves as a space for different viewpoints and perspectives, which is essential for learning and fostering personal growth.

A collaborative environment is just as important in the workplace as it is in an individual's personal life. Employees tend to stay employed in an organization much longer when they feel connected to their colleagues and leaders.

For business owners, encouraging a strong sense of community among each team member is how communication and collaboration flourish, which assists in achieving worker efficiency and profitability. Read ahead to understand the importance of teamwork and relationship-building in the workplace, as well as best practices to implement collaboration.

  • Engaged employees are 12% more productive than unhappy employees
  • 85% of workers feel motivated to do their best when an incentive is provided
  • Engaged workers help a business outperform the competition by 20%
  • 52% of employees said they considered leaving a job due to a lack of community

Best Practices for Team Collaboration

Team collaboration is a business approach that ensures communication is streamlined so employees can combine efforts to achieve a key objective. Optimizing team collaboration in the workplace is a priority for successful companies because they understand how critical it is for meeting long term business goals.

An organization must promote strong cross-team communication among different departments to eliminate the silo effect, which occurs when there is no system in place for different teams to communicate effectively with one another. The silo effect results in duplicate efforts, decreased productivity, and low morale - all of which negatively impact profitability.

Fostering a company culture that promotes communication and collaboration is essential for ensuring optimal worker efficiency and achieving operational effectiveness. Here are best management practices to encourage team collaboration in the workplace

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1. Leadership as Role Models

The leadership team has the power to influence employee behavior for better or for worse. When high-level executives and supervisors refuse to use software tools or communication techniques, their employees probably won't either.

Effective leaders should show the best way for deriving the most benefit from each collaborative system. They thoroughly understand each collaborative tool because they recognize how valuable each system is in achieving business goals.

Good leaders also communicate how each system will make employees' work simpler and more streamlined. Acting as a good role model for subordinates also improves the work culture and enforces accountability, which further optimizes team collaboration skills.

2. Implement a Strategy First

Every business should have a communication strategy in place before investing in a collaborative software tool or technique.

An effective collaborative strategy includes a list of processes or policies that influence teamwork, improve knowledge-seeking, and encourage shared responsibilities. Having a communication strategy in place ensures each tool helps a successful team meet key objectives and optimize efficiency.

3. Don't Micromanage Collaboration

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When management micromanages teams and oversteps their authority, it stifles creativity and prevents effective collaboration to get a job done. While it's critical to enforce a set of procedures and policies to ensure accountability, it's best to give the benefit of the doubt by letting employees work together to solve problems.

This ensures team members feel empowered by allowing the freedom to seek expertise, share information, and test out strategies. If teams aren't meeting key performance indicators, then management can step in to resolve any inefficiencies.

  • 69% of employees said they considered changing jobs due to micromanagement
  • 85% of employees said micromanagement negatively impacted their morale
  • 36% of workers have changed jobs due to micromanagement

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4. Listen to Feedback and Act on It

One of the contributing factors to a high turnover rate is employees feeling unappreciated and in the workplace. When there is a bottleneck that is preventing employees from performing their jobs, it is very frustrating if it continues to go unresolved.

Management should provide a safe space for employees to offer constructive criticism and feedback, without the fear of retaliation. Integrating employee feedback and solutions into a collaborative strategy is essential for optimizing team collaboration and improving employee engagement.

5. Integrate Collaboration with Workflows

Collaboration should always be a part of day-to-day work rather than a separate, infrequent activity.

For example, a sales team member may use a collaborative tool to input a change in a customer order, which is then viewed by the manufacturing team. Before sending out the final product, the manufacturing team adjusts the order as needed and sends a confirmation back to the sales team through the same platform.

Making certain that workers have the necessary tools to easily collaborate by integrating them into day-to-day workflows is essential for completing business processes on time. It will also build trust between departments and can eliminate any information silos so there aren't duplicate efforts and mistakes.

6. Foster a Supportive Work Culture

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Creating initiatives for teamwork efficiency encourages collaboration and improves employee morale.

Giving promotions, raises, or recognition for hard teamwork helps workers build strong partnerships and go above and beyond to achieve goals. For example, a business may ensure a portion of a staff member's bonus is correlated to how effectively he/she works with colleagues.

This type of supportive work culture also requires implementing training and easy access to information so everyone has the best chance at success.

7. Encourage Adaptability

Adaptability and flexibility are required traits for growth-driven organizations. External conditions are always evolving and successful companies modify internal processes to ensure alignment.

This requires being open to new collaborative tools, techniques, and systems that can better optimize worker efficiency and communication. It's important to keep up-to-date with the latest industry trends and competitors so the organization remains innovative and profitable.

Key Takeaways

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In conclusion, here are the best practices to ensure team collaboration

  • Leaders should be good role models to ensure workers use the collaborative tools given to them. It's also important to implement a big picture collaborative strategy before investing in a collaboration tool so everyone knows how the tool streamlines operations and helps to meet goals.
  • Micromanaging workers will stifle creativity and prevent effective collaboration in the workplace. Listening to feedback from every team and acting on it will help to boost employee morale and ensure worker efficiency.
  • Collaboration should be integrated with real time workflows and not a separate or infrequent activity. A healthy work culture requires recognizing hard teamwork so employees continue to collaborate.
  • Adaptability is required to ensure internal conditions align with external circumstances. This may include investing in the right tools and ensuring workers know how to use them.

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