What Is Time Management | 5 mins read

What is Time ManagementReally?

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Lauren Christiansen

By Lauren Christiansen

What is Time Management?

What is time management? Many employees will write a task list first thing each morning to optimize project management. Yet not every person can prioritize urgent tasks to achieve goals. They don't have the time management techniques nor tools to get things done in less time.

Time management is not just about to-do lists and time tracking apps. It's a procedure to organize and plan the best way to divide time between specific projects. Effective time allocation requires smart work rather than hard work. It enables employees to complete more work in a shorter time frame, which optimizes a work-life balance.

It's critical to learn good time management skills in the fast-paced and demanding restaurant industry. Here is more on the importance of managing time, along with 7 top time management tips.

  • 80% of time is spent on doing tasks with little value and 20% is spent on doing high-value tasks
  • The time that a person works has increased by 15% in the last 20 years
  • Personal time has decreased by 33% in the last 20 years
  • Only 17% of employees track their time every day

Importance of Time Management

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Too many people assume they can't meet long-term goals or achieve their dreams. Between family obligations, late-night shifts, and errands, there's just not enough time in the day. While these individuals tend to get everything done by the end of the week, they don't feel fulfilled. They don't control time; it controls them.

Everyone has the same 24 hours in a day. Though some individuals are busier than others, there's always enough time to achieve long-term goals. All people have to do is learn effective time management.
Good time management allows workers to prioritize tasks and complete them in a shorter time frame. Through smart work, individuals can accomplish more than initially planned. They reduce wasted time and improve relationships with colleagues and family members. Because these employees have more time to spend with friends and family, they have a better job-life balance. They are also less anxious, which makes them more productive.

Restaurant managers need employees to manage time well. Work time requirements fluctuate each day, depending on the shift and role of the restaurant staffer. A good time manager provides better customer service, has more sales, and shows up on time. Supervisors rely on these individuals and tend to promote them. Colleagues know they can collaborate with those who optimize time tracking. This improves morale and decreases turnover, which enhances the restaurant culture.

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7 Time Management Skills for Restaurants

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So, how can an employee improve time management and what management techniques should they learn? Here are some best practices -

  • Stop Using Busyness as an Excuse - Everyone is strapped for time, particularly when they work in the restaurant industry. It's easy to lose track of time when there's so much to get done. Yet, being busy shouldn't prevent someone from better time allocation. Employees should find the best way to seize the opportunities in front of them.
  • Put Away the Negative Attitude - It's even worse to believe there's less time or no time than it is to say it. Nobody owns time, they use time and make time. Successful entrepreneurs prioritize important tasks to get done what needs to get done. They act when they need to act and focus on goal setting.
  • Break Down To-Do Lists - The vast majority of items on traditional to-do lists are never finished. To improve time management skills, restaurant staff should categorize each item on a to-do list and put a deadline next to every requirement. Deadlines improve decision-making and hold staff accountable.
  • Pick 3 Key Items - Teams can pick 3 to-do items and tell their coworkers what they are. This holds everyone accountable. By the end of the day, the team should reconfigure to see if all tasks are finished. This is a great way to collaborate and prioritize critical tasks.
  • Manage the Calendar - It doesn't help to think about a requirement. Individuals need to write it down and commit to it. Employees who spend time on scheduling will get more work done. Employees can also put focus blocks on their calendars to center in on one task. That means no social media, phone calls, or gossiping during this time.
  • Plan Ahead - One of the best time management tips is to use the night time to plan for the following day. This is a good time to act on Steps 3-5. Team members should review the categories, pick 3 items, consider required actions, and schedule on the calendar. Remember, the calendar only works if a person follows the schedule.
  • Find an Accountability Partner - Finding an accountability partner is one of many other time management techniques. Restaurant software solutions enable employees to communicate, plan projects, and check in on the status of tasks.

Key Takeaways of What is Time Management

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Here are how restaurant employees can utilize effective management techniques and scheduling to achieve a work-life balance -

  • Time management and management tools help employees accomplish more tasks in less time. They can make sure to prioritize urgent tasks, have enough downtime, and achieve goals.
  • Restaurant managers also tend to promote these individuals and put them in charge of projects. When employees allocate time effectively, they make more sales and provide a better quality of customer service. Employees with good management skills don't use busyness as an excuse. They also don't believe that they don't have enough time.
  • They use a positive attitude and make time for the most urgent items. Employees should break down to-do lists and categorize items. They should also put a deadline on each item to hold themselves accountable. They then need to pick 3 key tasks and communicate with colleagues to finish them by day's end.
  • Employees can optimize scheduling and calendar use to manage time. They should create focus blocks to eliminate distractions and improve concentration. They should then find an accountability partner to stay accountable to their calendar.

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