What Is Time Management | 4 mins read

What Does Time Management Mean to Business?

what does time management mean to business
Lauren Christiansen

By Lauren Christiansen

So what is time management? Good time management is not always an inherent quality in everyone. Some individuals have bad habits or a poor work-life balance that prevent them from achieving key goals.

Unfortunately, always being late or not finishing key tasks can negatively impact friends and family. Luckily, even the most disorganized individuals can learn how to manage their time effectively with diligence and practice.

While learning how to manage time is an essential quality for living everyday life, it's even more important in the workplace. Businesses have a set of key performance indicators they need to meet every day to ensure profitability.

Failing to prioritize and educate workers on time management skills can result in decreased operational effectiveness.

  • The average person uses 13 methods to try and control time
  • The average employee is interrupted 1 out of every 8 minutes
  • In the past 15 year, working time has increased by 15% and leisure time has decreased by 33%
  • 9/10 daydream during meetings, with 17 million meetings per day across the United States

What is Time Management?

Time management is the process of using planning and effective organization to divide time among certain projects. It requires employing a certain skill set and set of procedures to ensure time is used most efficiently. These skills help workers schedule their day, prioritize essential tasks, and maximize productivity.
Because all organizations require workers to complete and collaborate on different projects, employees have to map out their day to ensure they are getting things done. Excessive emails, social media use, wasteful meetings, and other distractions can interfere with accomplishing critical tasks and achieving operational effectiveness.

Employees and management must work together to pinpoint the most important business activities so everyone can adjust their daily schedules accordingly. This ensures businesses achieve optimal efficiency and employees set goals and meet them on time.

Educating workers on the importance of better time management can help maximize their abilities and improve collaboration in the workplace. Here are the best practices for teaching employees about effective time management

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

1. Pinpoint the Inefficiencies Causing Unproductivity

The first thing team leaders should do is speak with every employee to pinpoint any inefficiencies that are causing delays in completing projects. Introducing a time audit can also be an effective way to discern why workers don't have enough time in the day to achieve goals.

To do this, employees should write down their best estimation of what they do in one week. Managers can then ask staffers for a summary of their time tracking for that week to see how long they worked on each project.

Managers should then compare different employees' time audits to see what is preventing them from completing tasks and which projects took the longest to finish.

Once the time audit is completed, team leaders will know precisely what workers should prioritize in the long term to optimize project management. They can also evaluate how free time is being used and whether there is enough of it to recharge.

2. Prioritize Planning

2 prioritize planning 1611271715 3142

Employees aren't always sure how long it will take to complete each project. They often believe they need more time than they do, which can interfere with effective time management. Managers can encourage workers to evolve their planning to maximize their use of time.

Employees should break large activities into smaller projects to make certain they understand exactly how long it takes to finish the entire activity. Managers should also encourage workers to ask for help or delegate to optimize the quality of the outcome.

Finally, decreasing the number of unnecessary meetings per week can give workers more time to prioritize and complete essential tasks. When employees can plan more efficiently due to fewer distractions, they will improve their time management skills.

3. Improve Manager-Employee Communications

Communication is an essential aspect of building relationships between managers and workers. The leadership team should make sure to check in regularly with staffers to pinpoint any inefficiencies.

They should also ask team members if they feel overwhelmed or frustrated with their workload, and then make sure to address these bottlenecks. It is most effective if managers check in every week rather than every day to avoid micromanaging the worker.

With proper communication in place between worker and manager, any inefficiencies that lead to poor time management can be eliminated.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

4. Check if Staffers are Delegating

Effective time managers know how to delegate work when necessary. Managers should get to know their team members to see how much work they can handle and what areas they need more assistance with. If team members are overwhelmed or taking on too many responsibilities due to lack of assertiveness, managers should step in and speak to that worker about the importance of delegation.

Though it's not helpful for employees to push off important tasks onto others, some delegation is essential to meet business needs.

Department supervisors should be monitored periodically by the organization to ensure responsibilities are being delegated to other team members properly. Educating employees on the importance of assertiveness is another way to prevent staffers from feeling overwhelmed.

  • Determine what task you will delegate
  • Assign the task to the correct person
  • Clarify the desired outcome to that person
  • Define the employee's authority and responsibility as it relates to that business process
  • Set up a follow-up meeting to ensure all objectives were met

Key Takeaways

key takeaways 1611271715 7114

In conclusion, here are some management tips to ensure workers are maximizing productivity in the workplace -

  • Time management allows managers to pinpoint inefficiencies and correct them to ensure operational effectiveness. This can be accomplished by employing a time audit to discern how workers spend their time per week and then figure out which areas could be more productive.
  • Important time management helps managers and employees plan out their day so they can accomplish the most critical tasks. This ensures workers achieve maximum efficiency and the business meets its urgent tasks.
  • Proficient time management cannot be accomplished without good communication between the manager and worker. This requires asking team members how they are managing their workflow and what can be done to make improvements.
  • Time management requires delegation to ensure each employee has the appropriate workload to finish critical tasks. Managers should train business department leaders on the importance of delegation to optimize each business unit's efficiency.

 cta content inline and exit intent