If you are a business owner, manager, or the person in charge of workforce scheduling in your company, you probably know that even a single scheduling mishap can spoil your entire week. It is normal for your flawless schedule to go wrong once in a while, but if you are always running into one kind of scheduling meltdown after another, you really need to rethink your scheduling strategy.
Too many scheduling mishaps can leave your employees feeling stressed and may eventually alienate even your most loyal customers, not forgetting the incredible number of headaches you will have to endure on a daily basis.
Fortunately, there is a lot you can do to make workforce scheduling easy so as to keep your business running as smoothly as possible.
1. Double Checking Your Schedules
Always double check your schedules before posting or distributing them. This will only take a few minutes but can prevent major mishaps because you will be able to spot any scheduling errors and to fix them before it’s too late.
2. Planning in Advance
If you normally post your schedules a week in advance, try posting them at least 2-3 weeks in advance. This may call for more time and effort from your side but you will definitely encounter fewer scheduling mishaps this way.
3. Going Digital
Going digital simply means abandoning manual workforce scheduling methods, such as pen and paper and Excel, in favor of employee scheduling software. Excel and other paper-based scheduling strategies are no longer effective in today’s highly competitive world. Employee scheduling programs offer many benefits that manual scheduling cant match, such as automatically tracking employee preferences, logging time off requests, and automatic alerts on important issues like scheduling conflicts and upcoming schedules.
4. Making Schedules Easily Accessible to Employees
This is another benefit of going digital with your workforce scheduling. Employees will be able to access or view their schedules as soon as you have published them, at anytime, and from anywhere through their Smartphones and other internet-enabled devices. This means that the common “dog ate my schedule” excuses will no longer be relevant.
5. Empowering Employees to Schedule Themselves
Enabling employees to schedule themselves will reduce tardiness, absences, and bring down other scheduling mishaps drastically. Online or web based employee scheduling will not only enable employees to check their schedules, but it will even enable them to log in their available hours and a scheduling program of high quality will even match these hours to relevant shifts.
6. Holding Employees Accountable
A good employee should be dedicated and responsible for his or her schedules. You should expect this from them and they should know that it is expected of them. When employees keep failing at being responsible, implementing a serious disciplinary action may be the only way to remind them of their responsibilities.