Time Management Tips | 5 mins read

7 Top Time Management Tips for Restauranteurs

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Lauren Christiansen

By Lauren Christiansen

7 Time Management Tips for Busy Restaurant Owners

There never seems to be enough time in such a busy world. While many employees feel strapped for work time, restaurant managers are in an entirely different league. Between inventory management, table placement, cleaning, and social media marketing, it's hard to find time to finish everything.

To complete all required tasks, managers need to stay focused and practice better time management. Not only will this help to accomplish all required tasks, but it also generates a better work-life balance. So, how can restaurant owners utilize effective time management to create more personal time and complete important tasks? Read ahead for the top time management tips to utilize in the workplace.

1. Time Management Tips Stop Saying You're Too Busy

All managers have a lot to do every day. They have to answer phone calls, take orders, supervise subordinates the list is endless. It's not about how busy someone is, it's how well he/she is managing time. Good management skills require supervisors to wear many hats. It's easy to lose track of time first thing in the morning.

Effective project managers spend time wisely. They create time to complete important things and delegate to subordinates to complete other requirements. Everyone has the same 24 hours in the day. It's how effectively one employs time management skills to finish one task at a time.

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2. Time Management Tips Stop Thinking That You Don't Have Time

It's one thing for a manager to claim not to have time, it's another to believe it. If it seems as though there isn't enough time in the day, it's probably because someone thinks that there isn't.

One of the best ways to improve time management is to take ownership of the available time in the day. This requires one to optimize project management, prioritize tasks, and finish what's important. Many available time tracking applications and time management apps can help restaurant owners plan their day, view time spent per task, and decrease wasted resources.

  • Recruiting, training, and supervising staff
  • Managing budgets
  • Managing cash flow
  • Planning menus
  • Ensuring compliance
  • Overseeing stock levels
  • Managing Marketing campaigns
  • Ordering supplies
  • Scheduling Employees

3. Time Management Tips Break Down Requirements

While some managers use to-do lists to get things done, experts claim that they don't always help further a project. To-do lists only remind a person of all of the tasks that need to be finished by day's end. This can overwhelm those who already struggle to improve time control.

However, a to-do list that is organized properly and incorporates timelines can be advantageous for restaurant managers. Experts believe that it's better to organize tasks by categories, such as the bar or kitchen. This enables an individual to gain a comprehensive view of all requirements in the restaurant, along with deadlines to maximize accountability.

4. Time Management Tips Pick 3 Tasks

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To use time wisely, managers should pick 3 tasks from their improved to-do list. These should be the most important requirements of the day. The manager should collaborate with coworkers to commit to these tasks and track progress throughout the day.

When each team member completes his/her requirements, they can use time management apps to send an alert to the manager. This will motivate other lagging restaurant staffers to complete their tasks and increase productivity. It is a great long-term strategy to manage time more effectively and optimize collaboration in the workplace.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

5. Time Management Tips Manage Your Calendar

Simply thinking of a to-do-list item doesn't quite cut it. Managers need to put each item down on a calendar and commit to it. One of the top management techniques is to streamline scheduling in the workplace. Case studies show that individuals who utilize both calendars and to-do lists are more likely to succeed than those who don't.

Another way to manage a calendar is to set time limit blocks. These are short time blocks on a calendar that require an individual to focus on a specific task. Managers should make sure to turn off their phones, stay away from social media, and avoid other distractions during that time.

  • Restaurant managers spend rougly one hour per week creating a automated shift schedule
  • Time management apps reduce scheduling time by providing an extra 2.4 hours per week
  • Calendar scheduling tools can send alerts, reminders, and notify others of important tasks. This helps to increase accountability

6. Time Management Tips Remember to Plan for Tomorrow

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The best way to improve time management skills is to plan for the future. An effective project manager uses the night before to plan for the next day. This is a great time to focus on the 3 tasks from that to-do list. Managers should think about what actions are required to begin one task and schedule a time block for it on the calendar.

It's important to remember that calendars only work if they are taken seriously. Writing to-do items down and committing to them are two entirely different matters. Finally, while day-to-day work life in the restaurant industry is not always predictable, some tasks are. Managers should focus on 3 to-do items that are always required in the morning, rather than try to plan ahead for the afternoon.

7. Time Management Tips Find a Partner to Hold You Accountable

Ever notice that individuals commit to exercise when there is a walking partner available? Nobody likes to let another person down, and a partner holds one accountable to commitments.

In the busy restaurant business, managers can benefit when they can find a person to complete tasks together. Or, a partner can check each of the items on a manager's to-do list to ensure they are finished in the allotted time. Regardless of how one uses an accountability partner, peer pressure is positive when it helps to move a restaurant forward.

  • People are 65% more likely to complete a goal when they have an accountability partner
  • People are 95% more likely to complete a goal when they schedule meetings with their partner to track progress towards a goal
  • According to case studies, accountability partners are helpful because they bring attention to failures, help track goals, uncover blind spots, and offers support

Key Takeaways of Time Management Tips

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In conclusion, here are the top time management tips to manage work life -

  • Restaurant managers should stop saying they are busy and making excuses. Furthermore, they should drop the attitude that there isn't enough time in the day. Effective managers make time to complete important tasks and delegate other ones.
  • Restaurant managers should break down tasks into a to-do list that is organized and has deadlines. They should pick 3 key tasks to increase productivity and optimize collaboration.
  • Restaurant managers should use their calendars wisely. They should create focus blocks and remove any distractions to make sure critical tasks are completed. They should also prepare for the future and plan out the evening before the opening shift.
  • Restaurant managers should find an accountability partner to maximize productivity and stick with commitments. This will ensure key tasks are finished promptly.

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