Employee Time Tracking | 4 mins read

What to Know About Employee Time Tracking

what to know about employee time tracking
Mary Kate Morrow

By Mary Kate Morrow

Why is Employee Time Tracking Important?

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Employee time tracking is absolutely essential to overall business success. Without an accurate and comprehensive understanding of employee time it is impossible for small businesses and large corporations alike to correctly compensate workers.

Additionally, time tracking assists with a range of business functions including-

  • Project management
  • Employee scheduling
  • Time management
  • Employee productivity
  • Employee monitoring
The best time tracking system is one that allows employers to keep track of hours worked and make sure the office is running as efficiently as possible. There are vast benefits that tracking time offers employers that make investing in time tracking solution options well worth the expense.

Tracking time helps increase employee productivity by allowing insights into how employee time is spent. Even small distractions during work time such as checking social media or chatting with coworkers can add up to significant labor costs incurred over time.

Tracking employee time spent at work correctly will likely result in the ability for employees to manage time more efficiently. With more free time available and less time spent on repetitive tasks, employees can make sure that hours worked are as productive and purposeful as possible.

Employers also gain a better understanding of employee scheduling requirements through time tracking solutions. If employees are clocking too much overtime per month, for example, hiring more staff members may be necessary.

A time tracking tool can also help with employee monitoring initiatives, increasing accountability and transparency regarding employee time spent in the workplace. However, employers must make sure that they are not using a time tracking solution to micromanage but instead are working together with employees to use time most productively.

Time tracking can be utilized in order to better align employee personal goals with shared organizational goals. As a result, both individual employees and the collective business is benefited from proper employee time tracking initiatives.

How to Track Employee Time

There are many time tracking methods available for employers to utilize including time clock and time card tools. Technological advancements have made tracking apps and time attendance apps more accessible than ever before.

However, if time tracking software or tracking apps require too much time or do not have easy use capabilities, they can be counterproductive. As such it is essential that employers identify, invest in, and implement the best time tracking solutions for their specific business needs.

Tips for tracking time effectively include-

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

1. Mobile Access

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Mobile app accessibility is a great way to increase time tracking effectiveness. Instead of employees having to access their time clock or time sheet on a desktop, they can track time from wherever they are located.

Especially for remote employees, mobile app accessibility is absolutely crucial. Tracking apps can also ease employer worries about off site workers or employees located at other office locations.

The best time tracking app and time tracking tool options can even seamlessly integrate into HR software run payroll systems. As a result, human resources spend less time per month on employee time tracking which helps to keep labor costs down.

2. Time Cards

The time card is a well known tracking tool that is not new to the business world. The upgraded, modern day version of a time card is a wall mounted card swipe that registers employee ID cards.

If an employee can swipe a credit card they can use a wall mounted time card reader. The information gathered from the card reader will then automatically transfer hours worked into time attendance sheets.

Time cards are an effective tracking tool to make sure sure that employees are actually on site when they need to be. However, time cards are not a great tracking solution option for remote or offsite workers.

3. Automation

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There are both manual and automated time tracking tools available for employers to choose from. Many employers chose automated time tracking software and tools in order to avoid both manual time entry errors or spending too many work hours tracking employee time.

Another benefit of automatic time tracking is increased compliance. Proper time tracking may avoid the costly fines and even potential litigation that can result from employee time noncompliance violations.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

4. Integration

The ability to easily integrate time tracking software and time tracking tools benefits a wide range of business functions. Whether HR software to run payroll or an employee scheduling platform, the best time tracking solutions provide easy use compatibility.

Both small business and large corporation owners should carefully consider the vast range of benefits that tracking software supplies.

Key Takeaways

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  • Proper employee time tracking provides a vast variety of employee and business benefits.
  • Case studies show that more small businesses and large corporations than ever before are using time tracking software and tools to increase efficiency in their workplace.

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