Time Tracking Software | 5 mins read

3 Simple Steps to Finding Time Tracking Software That's Right for You

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Hanh Truong

By Hanh Truong

Introduction to Time Tracking Software

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Employees and managers have many critical tasks to complete before their workday is over. For restaurants and service businesses, this includes conversing with customers, attending meetings, and preparing food. But according to statistics, only 17% of people track their own time. This means there are various activities that can go unaccounted for. Additionally, 80% of the average working day is dedicated to activities that have little to no value.

Organizations of all sizes and industries can implement time tracking software to effectively monitor working hours. These tools can automate the process and eliminate the need to manually enter data into a spreadsheet. This ensures all information is collected in real-time and reduces human error. With time tracking apps, business teams can also have better insight into their workload and operational flow. It provides data into employee productivity and ensures all staff is compensated accurately as well.

3 Easy Steps to Finding the Right Time Tracking Software

More and more businesses are turning to time tracking software to optimize their capacity and profitability. This can be attributed to many reasons, such as increased responsibilities, outsourced work, and employing remote staff members. By equipping the business with a tracking app, employees can effectively manage their time. It also gives the company full visibility into how their staff's workload.

A study found that unrecorded work activities resulted in the United States economy losing 50 million hours of productivity daily. This means $7.4 billion is lost each day. Therefore, implementing new tech tools for tracking time will help businesses protect their bottom line. Currently, in today's digital age, organizations have a lot of different time tracking solutions to choose from. To ensure businesses are using the right system, owners and operators should consider the following steps.

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1. Identify Important Software Features

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Many time tracking software providers offer a multitude of features that can help businesses grow exponentially. However, some features will work better for specific operations. Therefore, to begin, management teams need to delineate what capabilities they need for their company and employees. Some of the most popular functions that brands often purchase include the following.

Time Tracker App
A time tracker is a fundamental feature of these software systems. These tools will accurately and automatically monitor tasks and their time of completion. Employees can use the app by logging in hours or setting a timer for each activity. Time trackers have cloud-enabled interfaces, meaning users can access them using a mobile device, desktop, or browser.

Data Analytics
Time tracking apps can have built-in data collection, analytics, and reporting functions. This makes key metrics about work hours and productivity accessible and shareable. It will also help management teams assess trends and make data-driven improvements. For example, they can use data analytics from time trackers to optimize employee scheduling or redistribute workloads.

Integration Features
The best time tracking software can be integrated with existing business management tools. This feature streamlines operational procedures, such as scheduling, payroll, and accounting.

Billing and Invoicing
Billing and invoicing features will help businesses ensure a seamless payment process. The data about billable hours from the time tracker is quickly and accurately converted using wage calculations. This is great for organizations that employ freelancers because it reduces any chance of human error.

Intuitive Dashboards
Dashboards provide employees and managers with intuitive and user-friendly summaries about work hours. Teams can view these insights in real-time and improve their productivity accordingly.

Activity Tracking
Non-work-related tasks can also take up employee time. For example, they may spend time checking social media or talking to their coworkers. According to reports, employees are only productive for 2 hours and 23 minutes per day. With an activity-tracking feature, managers can pinpoint these tasks and improve overall performance.

Project Management
A project management feature will assist executives with estimating assignment completion, deadlines, and budgeting. This tool also compiles information about clients and high-value tasks. Having this feature will make prioritizing projects easier and ensure deadlines are met.

2. Create a Shortlist of Software Platforms

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With a clearer idea of all the software features the business needs, management teams can finally narrow down their options. First, it is important to identify which providers have all the capabilities that the business needs or wants. Then, managers need to conduct research into the different vendors. A thorough examination entails reading reviews, comparing platforms, and assessing costs.

Some factors businesses should analyze are value, functionality, intuitiveness, and customer support availability. It is also important to make sure the provider is within the organization's budget. Generally, these platforms are offered via monthly subscriptions, but there may be added costs for hardware and setup.

3. Take Advantage of Free Trials

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The best tracking platforms offer free trials to potential clients. Businesses should take advantage of this opportunity and test out the product before making a final purchase. This way, managers can see if the software aligns with the company's needs and operates as expected. It will also highlight whether or not certain features are worth purchasing. After completing the free trials, the management team should compare their experiences and choose the best tracking system.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

Key Takeaways to Time Tracking Software

  • Time tracking software helps organizations monitor their employees' working hours and guarantee accurate compensation.
  • Utilizing a time tracking tool is important for businesses because it provides visibility into employee productivity and workflows.
  • There are many features to a time tracking software system, such as automated billing and invoicing and data analytics.
  • There are many time tracking tools in the market. To find the best one for a business, managers should identify key features, make a shortlist, and utilize free trials.

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