Time Management Tips | 6 mins read

11 Tips Guaranteed to Improve Time Management

11 tips guaranteed to improve time management
Lauren Christiansen

By Lauren Christiansen

Having a poor work life balance can impact an employee's physical and mental health. It makes it more difficult to achieve important career goals and gain the respect of colleagues. An organization also suffers as morale and productivity decrease, resulting in lower operational effectiveness.

Though it's impossible to create more time in the day to complete everything required, it is possible to manage time more effectively. Read ahead for the best practices to optimize time management skills in the workplace -

  • Fewer than 25% of enterprise leaders have an engagement strategy
  • Only 40% of the workforce understands the company's key objectives and plans
  • 43% of highly engaged workers receive feedback each week whereas only 18% of non-engaged workers receive feedback every week
  • Organizations with highly engaged workers receive twice as much profit

11 Clear Cut Tips to Improve Time Management

Good time management is one of the most critical skills to have in the workplace. With only so many hours available in the day, employees have to stay focused, get organized, and keep track of tasks to finish to meet their objectives.

Companies that fail to educate workers on the importance of time management tend to have decreased productivity and poorer communication. It can prevent even the best talent from advancing in their career.

To ensure workers are meeting their objectives and maximizing the use of their time, it's essential to employ these time management important tips -

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1. Understand that Time Doesn't Change

Most organizations set a 9 - hour workday with a 30 to 60-minute lunch. Employees must responsibly manage those 8 hours to ensure they maximize productivity while taking the necessary breaks to recharge.

While everyone feels overwhelmed at times, successful individuals are less flummoxed because they know how to properly organize and schedule their day first thing. The important thing is that they understand that time doesn't change, but their behavior and attitude can.

2. Pinpoint any Wasted Time

Though some have larger workloads than others, the individuals who accomplish the most tend not to avoid partaking in bad habits.

Workers should spend one week tracking every hour of their time to see where and when the waste occurs. Examples include surfing the internet, gossiping with colleagues, checking social media, or prioritizing non-essential tasks.

After performing this experiment, the employee can then minimize these activities or set aside a specific time during a break to do them.

3. Set Time Management Objectives

The purpose of effective time management is to alter behavior by eliminating time-wasting activities.

To begin changing behavior to meet goals, employees should set time management objectives. For example, a worker might set a goal to not check his/her phone for the first 4 hours of the workday when he is most productive.

It's also important to monitor how much achieving these goals helped to accomplish more tasks. The worker can then optimize future goal-setting and improve time management moving forward.

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Try it free for 14 days.

4. Utilize a Plan

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Planning helps to alter behavior over a period of time to meet predetermined goals. Utilizing a time management plan can help employees prioritize critical workflows and schedule their day to maximize productivity.

It's important to remember that scheduling is only one part of better time management. The employee should also regularly check the status of his/her objectives to ensure milestones are met.

5. Invest in Time Management Tools

There are several different task management software solutions, apps, or other programs available to help track time. Other employees prefer to use handwritten to-do lists.

Organizations may require workers to use workflow management software so managers can check the status of important projects. It doesn't matter what type of system the worker chooses to use as long as it helps to achieve important tasks.

6. Prioritize Goals

Each employee should begin each day by listing and prioritizing requirements and then using a set of metrics to track performance.

For example, if there are 10 total tasks but 3 critical ones, the employee may prioritize those 3 and give himself 1 hour to complete each. He may find later that the 7 remaining tasks can be partially delegated or saved for another day.

Because new requirements arise every day, it's critical to prioritize the most valuable activities so there is additional time to help out with anything else.

7. Delegate When Possible

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Business department leaders should learn to delegate tasks to someone else as much as possible to lighten their workload and maximize efficiency. Many supervisors want to control the entirety of a project but are frustrated later when they don't accomplish all of their requirements.

Simple tasks that require little effort can be delegated to team members without wasting too much of their time. At the same time, superiors mustn't be taking advantage of subordinates by pushing too much of their work on them.

The goal is to delegate those tasks that aren't necessarily the responsibility of the supervisor, though he/she may have taken them on in the past.

8. Set a Routine and Stick to It

Because humans are creatures of habit, they are more effective when they have a routine in place to control their workload.

Having a routine allows a worker to immediately tackle daily tasks rather than aimlessly jumping from project to project. This improved organization will make the employee better equipped to handle any disruption or new requirement that arises.

9. Set Time Limits for Requirements

By nature, humans tend to plan for an excessive amount of time to complete a task. This causes individuals to draw out a task for longer than necessary.

Though it's important to not cram too many requirements into one day, shortening the time limit by a small amount can improve motivation and productivity.

10. Organize All Systems

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Employees should consider all of the programs and applications they operate every day and determine if they are gaining the most use from them.

For example, a graphic designer may store all of his/her pictures on the desktop instead of putting them in folders, which makes it more difficult to find the correct picture when needed.

In other words, applications are helpful only if the employee knows how to maximize the most use from them.

11. Don't Wait for Direction

Many workers waste time by not taking enough initiative. They might sit on a partially complete project for hours because they are still waiting for a coworker to turn in their portion.

While it's impossible to control everyone else's workflows, employees shouldn't just sit around waiting. They can send a polite reminder email, ask a manager if there are any updates on a requirement, or start on the next project.

While it's good to take breaks, there are always opportunities to get a jump start on the next big activity.

  • Create a safe, goal-oriented work culture
  • Set exciting milestones
  • Get to know workers so they feel comfortable
  • Create an experimentive and innovative culture
  • Reward high achievers
  • Lead by example

Key Takeaways

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In conclusion, here are the key takeaways to remember about how time management tips work -

  • Because everyone has the same amount of time in the day, managing time effectively is the only way to meet key objectives. Pinpointing and eliminating wasted time can help to maximize productivity every day.
  • Management tips include setting time management objectives requires listing out all of the requirements and then using effective planning to achieve them.
  • Software solutions, applications, and to-do lists are good time management tips, but are only useful in planning. To achieve these goals, the employee must prioritize key goals and do the work required to achieve them. Delegating tasks are required for department supervisors who have a big of a workload.
  • Setting a routine and using time limits can help maximize efficiency and eliminate wasted time. Furthermore, the worker should organize all of his/her systems to derive the most benefit from them. Instead of waiting for direction, workers should take the initiative to ask for assistance or new work.

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