Good Time Management Skills | 6 mins read

10 Highly Beneficial Time Management Skills

10 highly beneficial time management skills
Lauren Christiansen

By Lauren Christiansen

Many employees feel like there is never enough time in one day to accomplish all of their requirements. The leadership team may expect too much, there may be a staff shortage, or perhaps the company's structure is disorganized.

Other businesses are simply busy, which requires employees to contribute far more than they can handle. While certain circumstances are outside of staffers' control, everyone is in control of how they manage their time.

Those who employ effective time management skills are highly productive, less anxious, and able to handle unforeseen disruptions. Read ahead for an overview of good time management skills to use in the workplace.

  • Only 12% of employees leave a job because they want more money. Most leave because they feel overwhelmed or have low morale
  • 58% of managers claim to have never received management training
  • It takes workers an average of 23 minutes to refocus on a task once they are distracted
  • 67% of employees say spending too much time on meetings is preventing them from achieving their goals

10 Time Management Skills Everyone Should Have

Time management skills encompass an array of qualities that assist in managing time effectively. Though some are better at organizing and planning than others, everyone can master time management with self-discipline and practice.

Because organizations require employees to complete a specific set of tasks each day, workers must know how to schedule and plan out their time.

In doing so, employees decrease their stress, improve decision-making, optimize problem-solving, increase productivity, and pinpoint new career opportunities.

Effective time management benefits both the worker and business by optimizing relationships, achieving operational effectiveness, and enhancing the quality of the deliverables. Here are the time management tips that everyone should practice -

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1. Be Organized

Being organized allows an individual to gain a clear understanding of what is required and when each task is due. The worker should use a real-time calendar so he/she can locate the necessary information when required. It is also helpful to maintain a clean working environment.

Most organized employees take notes to remember important details and generate a system to find those details when needed. Task management software or an Outlook calendar are also effective tools to organize schedules and other information, as handwritten to-do lists can easily be misplaced.

2. Prioritize Key Tasks

Being an effective time manager requires knowing which tasks are important and which can wait until a later time. The goal is to work intelligently by putting the most effort into fulfilling essential requirements.

Many employees prefer to finish the easiest or smallest tasks first, and then move on to the longer, more complex ones.

Others begin with the most time-sensitive requirements, regardless of their length. It is perfectly acceptable to use whichever system assists in achieving the most goals and prioritizing urgent items.

3. Practice Good Communication

Effective communication is the foundation that a successful organization is built upon. Good time management allows a worker to employ strong communication to inform colleagues of his/her plans. It allows the individual to effectively delegate smaller or easier tasks so he/she can complete the most essential requirements.

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Try it free for 14 days.

4. Set Goals

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Goal setting is always a key component of success in the business world. Many individuals do exactly what they are told but don't take the initiative to do more.

Good time managers create a daily list of key objectives they need to meet and then determine how long they need to spend on each depending on when they are due.

They also generate a list of long-term goals and pinpoint the exact steps needed to get things done. This can help to gain the respect of management and earn an advancement or promotion.

5. Plan Ahead

Planning is a critical aspect of effective time management. Employees should list all of the critical tasks for that day/week, write them in order of importance, and then schedule the day accordingly. Planning ahead also involves putting time aside in case there is a disruption or unforeseen event that interferes with the original plan.

6. Delegating Tasks

Though not every employee has the authority to delegate tasks, the ones who do should take advantage of it.

Delegation is not about pushing off tasks that are the sole responsibility of the manager. It is about slightly decreasing a workload by asking others to take responsibility for one or two small parts. These are typically easy or repetitive activities that do not infringe too much on the other person's time.

Relinquishing control over portions of a project can be difficult, but it is imperative if a supervisor wants to meet all of his/her requirements for the day.

7. Managing Stress

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Stress management is another effective time management technique. With anxiety disorders on the rise, employees and managers should do everything possible to minimize stress in the workplace.

This requires planning out the day ahead of time, organizing information, utilizing an automated software system to accomplish more in less time, and delegating non-essential tasks. Better time management requires using all of these skills, making it much less likely to feel flustered or stressed out by the end of the day.

8. Do One Task at a Time

Many employees mistakenly believe that multitasking is one time management tool that everyone uses. Though multitasking is essential in certain circumstances, performing one task at a time is a better method to complete requirements.

When an employee is focusing on the task at hand instead of worrying about other items, he/she can complete more in a shorter time frame. Moreover, the quality of outcome improves, which helps the organization meet its key objectives.

9. Minimize Distractions

Distractions are inevitable in a work environment, but there are methods to minimize them. Constantly chatting with coworkers, taking coffee breaks, or surfing the internet will take away much needed time from work.

Though it's important to take breaks to avoid burnout, it's also imperative not to procrastinate. Employees should minimize distractions by sticking to scheduled breaks, putting in earphones (if allowed), or perhaps asking for a quieter workspace (if possible).

Accomplishing important tasks first thing in the morning when everyone else is also most productive is another method to manage inevitable distractions that tend to occur towards the afternoon.

10. Take Breaks

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Everyone needs a chance to rest and recharge. Effective time managers know that resting is essential for accomplishing all of their requirements while still maintaining a work-life balance. Employees must stick to scheduled breaks and make certain to receive plenty of sleep at night to feel alert during the day.

Working hard without taking a break may allow an employee to complete more tasks, but it also results in burnout. Managing time also requires scheduling properly so there is enough time for those much-needed breaks later.

  • 45% of workers say stress is the number one emotion they feel at work
  • 38% of employees have meal breaks that are less than 30 minutes
  • 23% of workers take no breaks at all during the work day
  • 25% of employees feel exhausted by the end of each work day

Key Takeaways

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In conclusion, here is how to improve time management skills -

  • Organization and prioritization are required for completing all critical tasks and ensuring there is enough time for each of them.
  • An employee must use effective communication to let others know what his/her plans are and what is required to finish urgent tasks. Long-term and short-term goal setting is also key to assist in career advancement.
  • Setting goals, planning effectively, and delegation are required time management techniques. Stress management requires focusing on each task and scheduling time for breaks to avoid burnout. This also results in greater productivity and a higher quality of deliverables.
  • Performing one task at a time and scheduling time for breaks can help decrease the stress that interferes with the work quality. Employees also must find creative ways to minimize distractions so they can complete as much work as possible and gain the respect of management.

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