Online Scheduling App | 5 mins read

Save Time and Money with an Online Scheduling App

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Hanh Truong

By Hanh Truong

Introduction to Online Scheduling App

Manually scheduling employees can take up a lot of time and oftentimes results in costly mistakes. For example, managers will commonly accidentally schedule staff for more than 40 hours. They may also forget about time-off requests and unique availabilities. These errors can lead to increases in labor costs and negative impacts on employee morale.

This is why many restaurants and businesses are adopting an online scheduling app into their operations. These tools help mitigate shift planning accidents and ensure conflict-free scheduling. By equipping an organization with the best online scheduling app, management will save up to 4% on labor expenses and 75% on time. But to obtain these advantages, businesses need to choose the right platform with the top features.

10 Essential Components to an Online Scheduling App

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An online scheduling app is a mobile solution that automates the process of scheduling staff. Generally, these mobile apps can run on any Internet-connected device, such as iOS and Android. Its intuitive scheduling software ensures that employees are scheduled optimally, prevents over time, and guarantees labor compliance. This means operators can effectively manage employees while on the go, wherever they want. Businesses can further leverage their apps by utilizing its key features, such as the following.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

1. Conflict-Free Scheduling with Automation

Mobile web based scheduling tools will prevent users from double booking and over-scheduling employees. These systems automate suggestions based on the employee availabilities, as well as their time-off requests. This ensures a conflict-free schedule that reflects employee needs and preferences. In turn, the business will be adequately staffed and quality of service is assured.

2. Easy Shift Trading

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Traditionally, when a team member cannot work their shift, they would have to individually contact their coworkers to swap shifts. But with a mobile scheduling app, they can request shift swaps with a click of a button on their phone. A real time alert will then be sent out to all other staff. Anyone available can pick up the shift on the app and the system will automatically adjust the schedule.

3. Time Off Management

Employees can quickly send a time-off request via their mobile device and have management approve it seamlessly. The system will automatically manage these requests by ensuring that managers do not schedule the worker on those dates. This auto-scheduling technique will prevent errors and future conflicts.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

4. Communication Channels

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According to studies, 80% of workers prefer companies that value open communication. A business can uphold these standards with a web based scheduling app that has communication tools. This is often in the form of team messaging, live chat, newsfeed dashboards, and announcement alerts. These features will make sure all staff are informed of schedule changes, company news, and other key information.

5. Cloud Based Technology

A mobile app with cloud-based technology can run on any device, as long as it is connected to the Internet. In today's digital age, almost everyone has a mobile smartphone in their hands or pockets. Therefore, with a scheduling app, managers can effectively work and create schedules while on the go. Additionally, employees can access their schedules and make adjustments through the app whenever and wherever.

6. Alerts and Notifications

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Real time alerts and automated reminders will improve employee accountability, reduce tardiness, and cut down on absenteeism. Team members can set up shift reminders or break alerts to ensure they correctly log in their hours. Managers can also create alerts for when labor compliance or if they schedule overtime for staff. They can then remedy these issues promptly and prevent them from escalating.

7. Pay As You Go

Most scheduling management software providers offer subscription-based payments. Some services will have plans structured per month or per user per month. These options are great for small businesses and restaurants because management will not need to sign onto long-term contracts. Additionally, there are no up-front costs or hardware installation fees. With most systems, employers and employees will only need to download an app and sign up.

8. Labor Budget Tracking

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The best employee scheduling app will have built-in labor budget tracking. This means the mobile app will collect all data regarding labor, employees, and sales. Managers can then use this information to ensure employee schedules are created within budget.

9. Data Analytics and Reporting

An analytics and reporting tool will give management insight into important information regarding their workforce. For example, the app can generate reports about labor costs and profitability. Business owners can then make data-driven decisions to optimize their workforce management. They can also share these reports with stakeholders to promote transparency.

10. Integration Compatibility

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Many of today's small businesses and restaurants have more than one software system to effectively operate. This includes human resources (HR), payroll, inventory, and onboarding software. Managers with a scheduling app that has integration compatibility can sync it to these existing apps. This will streamline processes and enable for more savings.

Key Takeaways to Online Scheduling App

  • With online scheduling tools, businesses of all sizes can ditch manual methods and effectively save time and money.
  • A mobile app for scheduling staff will automate the shift planning process and ensure schedules are made within budget.
  • The online scheduling software can run on any mobile device or tablet, as long as it is connected to an Internet-connected device.
  • The best mobile apps will have advanced components, such as auto-scheduling, time-off management, communication, and data reporting.

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