Zip Schedules, like Homebase, is a cloud-based solution for employee scheduling. By simplifying and streamlining the staff scheduling process, businesses no longer have to juggle multiple Excel sheets and paperwork. Zip Schedules creates an easy and straightforward way to create clear and manageable employee schedules while controlling labor costs.
Homebase is a cloud-based employee scheduling application very similar to Zip Schedules but lacks the features that makes Zip Schedules extraordinary when compared to Homebase. Employees and managers can access Zip Schedules from anywhere using the free mobile app where they can view their schedules, offer and swap shifts, and approve submitted requests right from the palms of their hands. Homebase limits their features according to plan, putting small businesses at a disadvantage. Zip Schedules is able to cater to businesses of all sizes and offers faster employee scheduling, full visibility into schedules and labor budget, an internal communication platform for managers and employees, and tracks employee certifications and labor laws.
See why John Evrard calls for Zip Schedules
An employee scheduling system should be hassle-free and reliable when it comes to making decisions for scheduling. Homebase offers an extensive forecasting tool but it can be difficult and confusing to utilize without proper training. The Zip Schedules forecasting engine gives managers the ability to predict business based on sales and transactions. Data from the tool provides information for managers to schedule employees better and prevent over- or under-scheduling. By scheduling the right amount of people at the right time, managers can focus on improving guest experience and less time sitting behind a screen. When people are where they should be, profits rise and labor costs decrease.
Zip Schedules has the most advanced labor forecasting algorithms on the market. This tool can be used to calculate labor costs and help managers view a number of different reports. Information such as upcoming forecasted sales, weather reports, scheduled events, holidays, store location, size, seasonality, past performance, and the custom labor mix are all accounted for. This data is churned into different reports that is useful and easily understandable for managers to interpret and becomes more accustomed to the business’s patterns over time.
With Zip Schedules’ labor budget tracking, managers can control labor costs during schedule creation. It will give better visibility into labor costs, total hours and overtime and subtract break times. Managers can set up their preferred labor percentage of sales to use as a guide when creating schedules. Daily forecasts are generated based on historical sales and transactions to make business more predictable and project staffing needs. With the added insights, managers will have more control over labor budgets.
Managers can also set up their labor budget as a percentage of their revenue and have the option of having a daily percentage or weekly percentage. When they pull up the labor budget within the schedule pad, they can use it as a tool to help them stay within the labor budget they have set for their site. Managers will also receive real-time alerts as a warning if they schedule someone for overtime to prevent labor law violations. Notifications and visual graphics will help busy management stay on top of their work.
Like 7shifts, Zip Schedules is available on any mobile device. This gives both managers and employees the access they need to better manage their scheduling needs. In the mobile application, managers can easily approve shift swaps, time off requests, changes in employee availability, and they can even create schedules. Going mobile means having the ability to go wherever business takes you. Mobile apps are a prevalent force in the technology space and doing things on-the-go has become a mainstream part of this century’s culture. Not having a mobile presence can put companies and businesses at a disadvantage compared to those who do have one. The flexibility to access information from anywhere and not be limited to a desktop is key in creating a more efficient and productive workforce. Homebase’s mobile app offers basic necessities, such as viewing schedules, receiving notifications, and requesting time off. Their mobile employee scheduling app is simplistic in comparison to the features they have on their web application. Zip Schedules allows its users to manage and access their work schedule anytime and anywhere. Employees can view the schedules, request time off, change availability, offer to swap and pick up shifts, update their contact information, and communicate more effectively.
Managers can control scheduling changes from the palms of their hands with Zip Schedules. Not only can they access their own schedules, but they can manage their time off requests, availability changes, shift swaps, pick up shifts, and drop shift requests all on their own time. Any time they make an update to the schedule, all parties involved will receive notifications in real-time and the changes will automatically be reflected on the schedule. While Homebase’s scheduling also offers availability changes, time off requests, and shift trades, the mobile interface can feel bare due to the lack of features compared to Zip Schedules. Employee scheduling would normally take hours to complete but with the Zip Schedules mobile app, they can be approved or rejected within minutes.
When employees make changes to their schedules, managers will be notified when any request is made and can make decisions quickly whether they employee requested a shift swap or change of availability. Managers will have all the information they need, such as the position assigned, skill rating for that position, and the hours that the employee is already scheduled for that week. This leaves more time for managers to focus on spending time improving customer experience and less on managing the schedule. Managers are also able to restrict employees on their availability through the web settings to better plan for when they might need more hands on deck. This could be during the holiday season, summer, or any other reason an influx of employees may be needed.
Zip Schedules’ mobile application makes sending out company and storewide messages easier. Managers can keep employees informed of important news and alerts at the press of a button. Zip Schedules also includes a manager note feature that lets only managers and executives communicate to each other. Employees are notified when a schedule is published or updated, a request has been fulfilled, or an announcement has been made. This way, there is transparency between management and employees. Both parties know what is going on within the company and it encourages them to actively use the Zip Schedules mobile app.
Onboarding an employee scheduling software can often be a grueling process that may require the support of consultants and adjusting to the new system can feel overwhelming and costly. The trial period for Homebase is only 14 days, half of what Zip Schedules offers, which not nearly enough time to get a feeling of how the software works before having to buy the full version. Even then, API is only available to users who have signed up for an enterprise account. Zip Schedules provides a self-implemented system that is easy to learn using conveniences like streamlined onboarding and an intuitive interface through every phase of employee scheduling.
Zip Schedules gives their users the freedom to create their own positions within the company. Homebase comes with a set of pre-made roles that can complicate or even confuse the users due to differences in terms or irrelevant to their industry. It can make assigning roles to employees take longer than necessary. Zip Schedules makes it easy for their users by creating quick to make roles and templates. In addition, Zip Schedules allows its users to create recurring shifts for the week, save and load schedule templates, and copy the schedule of a previous week on to the next. By allowing managers to save their favorite schedules as templates, they can quickly create a new schedule suitable to their needs. Minor changes can also be made by tweaking a previous week’s schedule to create a new one.
Users will get full visibility of the schedule with Zip Schedules and managers can have total control. When building out the schedules, all employee availability and approved time off will be shown to avoid scheduling conflicts. All employees can be assigned job codes and put in different departments, which is useful when filtering through to create schedules quickly and with ease.
Managers can view the schedule by day or week, ensuring that they have enough staff to cover all parts of the day and week. In the Day View, management can view forecasted sales and forecasted labor coverage in 15-minute increments. With the Weekly View, the schedule pad will display employees assigned to which position and the skill ratings they have been assigned for each position allowing more experienced staff to be assigned to more challenging shifts assuring customer satisfaction.