Zip Schedules vs Deputy | Why Choose Zip Schedules Over Deputy

Zip Schedules, like Deputy, is a cloud-based solution for employee scheduling. With Zip Schedules, businesses no longer have to juggle multiple spreadsheets and paperwork by simplifying and streamlining the staff scheduling process. It will improve communication between employees and managers, boost employee accountability, and control labor costs.

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What Does Zip Schedules Offer That Deputy Doesn’t?

Deputy is a cloud-based employee scheduling application similar to Zip Schedules. However, there are several features that make Zip Schedules a stronger contender against Deputy. These features include a simpler and cleaner user interface that makes it less complicated to use. Employees and managers can access Zip Schedules from anywhere using the free mobile app where they can view schedules, offer and swap shifts, and approve submitted requests right from the palms of their hands. Zip Schedules caters to businesses of all sizes, big or small. Deputy offers a wide variety of products but does not specialize in any one of them particularly in the same way Zip Schedules focuses on scheduling.

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Why Zip Schedules Is Different

See why John Evrard calls for Zip Schedules

"I was so impressed when I first saw Zip Schedules that I couldn’t wait to start using it. I’ve never seen a employee scheduling software that is so easy to use and understand. A bit of magic that helps us operate at scale."

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Improve Internal Communication and Employee Accountability

A successful business starts with the people inside it, the people who go to work to improve it and watch it grow every day. In order to promote a healthy work environment, employees and management should be able to seamlessly function together in communication. Deputy does not have an extensive communication feature aside from text and email notifications for when their schedules are published. With Zip Schedules, managers can broadcast messages to make company announcements to all site employees. Managers and employees can also send messages to each other if they need to be reached directly. In addition, the messaging feature can be accessible throughout all Hubworks apps if a business decides to use the same ecosystem. These features give employers and their employees a common base where they can communicate openly.

Employee accountability can be difficult to manage without the right tools. Managers should not have to micromanage their employees all day but employees can sometimes be forgetful. Deputy does not seem to offer any form of alerts or notifications when shifts are about to start or if their breaks are approaching. With Zip Schedules, employees are instantly notified once their schedule is published. They will also receive reminders informing them of upcoming shifts, shift swaps, requests, or availability changes. Managers can view site schedules and see which employees are scheduled for upcoming shifts. Zip Schedules helps both parties manage their time efficiently without having to feel overwhelmed by pressure to remember everything.

With the convenience of the mobile app, internal communication and employee accountability is taken to another level. Staff can view their schedules and offer or trade their shifts to coworkers right from their phones or tablets. Managers can send organization and store-wide messages and announcements, or respond to requests from their employees in real time. They can feel assured that their employees are always in the know and empower them with the schedule mobility offered by the free mobile app.

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"Yes, I use the mobile app, I have it on my phone. We managed to go from having nothing to having a sophisticated system leveraging a platform everyone has already has in their pockets. I got both my restaurants started right away and it didn’t take me very long."

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Mobile Scheduling On-the-Go

Having a mobile app is a norm when in the technology and software industry. Going mobile means having the ability to go wherever business takes you. It is a prevalent force in the tech space and doing taking care of business on-the-go has become a mainstream part of this century’s culture. Deputy offers a mobile app but it lacks an intuitive and visually appealing user interface. Zip Schedules allows its users to manage and access their work schedule anytime. Employees can view their schedules, request time off, change availability, offer to swap and pick up shifts, update their contact information, and communicate more effectively.

Managers can control scheduling changes from the palm of their hands with Zip Schedules. With Deputy, they can only create, copy and publish schedules, manage shift swaps, and find replacements with their mobile devices. Zip Schedules takes scheduling beyond the basic necessities. Not only can they access their own schedules, but they can also manage their time off requests, availability changes, shift swaps, pick up shifts, and drop shift request on their own time. Any time an update is made to their schedule, all parties involved will receive notifications in real-time and the changes will automatically be reflected on the schedule. Employee scheduling would normally take hours to complete, but with the Zip Schedules mobile app, they can be approved or rejected within minutes.

When employees make changes to their schedules, managers will be notified when a request is made and can make decisions quickly whether they employee requested a shift swap or change of availability. Managers will have all the information they need, such as the position assigned, skill rating for that position, and the hours that the employee is already scheduled for that week. This leaves more time for managers to focus on spending time improving customer experience and less on managing the schedule. Managers are also able to restrict employees on their availability through the web settings to better plan for when they might need more hands on deck. This could be during the holiday season, summer, or any other reason an influx of employees may be needed.

Zip Schedules’ mobile application makes sending out company and storewide messages easier. Managers can keep employees informed of important news and alerts at the press of a button. Zip Schedules also includes a manager note feature that lets only managers and executives communicate to each other. Employees are notified when a schedule is published or updated, a request has been fulfilled, or an announcement has been made. This way, there is transparency between management and employees. Both parties know what is going on within the company and it encourages them to actively use the Zip Schedules mobile app.

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"Our managers needed help with employee scheduling. We were using Excel and emailing the schedule out to our staff. But, when we tried Zip Schedules we realized how many hours we had been wasting with the timely task of handling shift changes and other employee requests. Now we schedule employees faster, with more accuracy and more flexibility. The free mobile apps have made our whole team feel more appreciated and more engaged. Our customers are more satisfied than ever before."

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Improve Guest Service and Lower Labor Costs

Employee scheduling systems should be hassle-free and reliable when it comes to making optimal scheduling decisions. An intuitive, simple, and easy to understand scheduler will help in making cost-effective solutions. Setting up labor rules takes longer and is more complicated with Deputy, and users have to set up the maximum daily hours before breaching overtime and the time an employee can take for an unpaid break. They also have no option to set up labor rules for minors and are unable to exempt salaried employees for overtime. Zip Schedules offers the ability to set up labor rules for minors, making it a better fit for restaurants who tend to hire an influx of high-school students.

Forecasting is an advanced feature not many scheduling systems have. Deputy only offers third party data forecasting for their Enterprise plan to assist in auto-scheduling. The Zip Schedules forecasting engine takes into account upcoming forecasted sales, weather reports, scheduled events, holidays, store location, size, seasonality, past performance, and the custom labor matrix. This tool can be used to calculate labor costs and help managers view a number of reports. The data is translated into different reports that are useful and easily understandable for managers to interpret. The more it is used, the better the data becomes as it gets accustomed to the business’s patterns over time.

The Zip Schedules forecasting engine gives managers the ability to predict business based on sales and transactions. Data from forecasting provides information for managers to schedule employees better and prevent over- or under-scheduling. The labor budget tracker will give better visibility into labor costs, total hours and overtime, and subtract break times. Managers can set up their preferred labor percentage of sales to use as a guide when creating schedules. Daily forecasts are generated based on historical sales and transactions to make business more predictable and project staffing needs. With the added insights, managers will have more control over labor budgets.

Managers can also set up their labor budget as a percentage of their revenue and have the option of setting a daily or weekly percentage. When managers pull the labor budget within the schedule, they can use it as a tool to help them stay within the labor budget they have set for their site. Managers will also receive real-time alerts as a warning if they schedule someone for overtime to prevent labor law violations. Notifications and visual graphics will help busy management stay on top of their work.

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"The business management apps offered by Hubworks has helped our concepts save time and money. Our managers and supervisors are happier because tasks that used to take hours every week have simplified with the mobility and visibility from their free mobile apps. Our profit margins are the best they've ever been with over a 2% reduction in food costs and 5% in labor. The business solutions offered by Hubworks deserve consideration by any restaurant, franchisees, or small businesses."

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