Free Online Scheduling Tool | 5 mins read

The Best Free Online Scheduling Tool of 2021

the best free online scheduling tool of 2021 1621450168 9986
Lauren Christiansen

By Lauren Christiansen

Finding the Best Free Online Scheduling Tool

One of the biggest challenges for restaurant managers is to create a work schedule that accommodates everyone. Employee scheduling is akin to a puzzle. Every piece must fit perfectly to meet customer demand and keep employees happy.

If managers over-schedule, they risk wasting money and resources. If they under schedule, the quality of customer service decreases. To maintain operations, the right people with the right qualifications need to be on hand at the right times.

Because the restaurant industry operates outside the normal 8-5 office schedule, there are numerous shift schedules to consider. Between rotation shifts, swing shifts, overtime hours, and full-time team members, managers need to plan and stay organized. So, how does management solve this puzzle and align employee needs with customer demand?

With good appointment scheduling software and a set of best practices, managers can streamline the entire scheduling process. Automated scheduling software enables small business owners to create instant schedules for staff members.

Employees can use a mobile app to view their schedules, sent messages, and swap shifts. This saves time, money, and ensures the best people are on hand at the right times. It also helps to maintain compliance with FLSA regulations.

So, which scheduling tool should management use? Read ahead for the best appointment scheduling platforms of 2021.

1. Best Free Online Scheduling Tool ZipSchedules

1 best free online scheduling tool zipschedules 1621450169 4643

ZipSchedules is an easy use self-implementation appointment scheduler and online scheduling tool that is highly intuitive. It optimizes onboarding, offers a free mobile app, and enables instant communication with staff members. Managers can schedule unlimited appointments, customize schedule templates, and receive automatic reminders.

Employees can easily request time-off, swap shifts, and view updated schedules with a few clicks. ZipSchedules offers free and low-cost plans along with instant access to a help center and support system.

ZipSchedules provides several features to optimize cash flow management, minimize labor costs, and forecast scheduling needs. It is a great option for restaurants or small businesses of any size.

  • The average weekly labor cost target across all restaurants is 24.38%
  • The average number of days a restaurant publishes the next schedule is 2.44 days
  • The average job tenure of a restaurant employee is 1 month and 26 days
  • The average shift length of a restaurant worker is 6.4 hours

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

2. Best Free Online Scheduling Tool 7Shifts

7Shifts is an appointment scheduling tool that enables easy online scheduling and quick customizations. Managers can schedule meetings, monitor projects, and send out work schedules from a mobile app. There is a drag-drop feature to customize shifts and a messaging system that allows workers to submit requests.

7Shifts has compliance monitoring tools and sends automatic reminders if there is a potential compliance concern. 7Shifts also allows managers to perform analysis on labor-related data so they can make better decisions. Point of Sale solutions can integrate with 7Shifts to make sure labor objectives are factored in across the restaurant. Some users note that 7Shifts is not as intuitive or user-friendly as other competitors, such as ZipSchedule.

3. Best Free Online Scheduling Tool ZoomShift

3 best free online scheduling tool zoomshift 1621450169 3848

ZoomShift is a cloud-based online appointment tool that allows managers to schedule non-exempt workers. It considers employee availability, time-off requests, overtime, and more to help owners analyze labor costs. Features include customized templates, schedule creation, and an instant messaging system.

Managers can either use Zoomshift online or through a free mobile app. Plan prices depend on team size and the type of package. Downsides include a lack of more specific customization functions and at times, a non-intuitive interface. ZipSchedules comes with an easy-to-navigate interface and further scheduling customization for users who require it.

  • Shared workflows
  • Team dashboards
  • Performance reports
  • Resource management tools
  • Time tracking tools
  • Further integration capabilities

4. Best Free Online Scheduling Tool Sling

Sling is a scheduling app that is a good option for diners and anyone else in hospitality. Sling offers a free version that is adequate for creating work schedules, managing time off-requests, and optimizing project management. For an additional fee, restaurants can acquire other features such as overtime tracking or labor cost analytics.

One downside is that users cannot see other published shifts, which may impact cross-department scheduling responsibilities. Furthermore, the view of multiple people scheduled in one day is noisy and difficult to read. ZipSchedules offers a clear view of schedules and automatic analysis tools that will help decrease labor costs.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

5. Best Free Online Scheduling Tool Bizimply

5 best free online scheduling tool bizimply 1621450169 5961

Bizimply is an appointment scheduling app specifically created for restaurants and retailers. Features include schedule creation, labor data management, and free mobile apps for workers and employers. Bizimply also provides an analytics tool to help lower labor costs and minimize absenteeism.

Business owners can schedule a free demo before they purchase the software, as pricing plans are not available online. Some users complain about the lack of additional HR features and reporting capabilities. It's also hard for users to differentiate between shifts because there aren't color-coding options. ZipSchedules enables managers to quickly customize schedules with differentiation features to ensure everyone knows their daily schedule.

Key Takeaways of Best Free Online Scheduling Tool

In conclusion, here are the best appointment scheduling platforms for 2021 -

  • ZipSchedules is an appointment scheduling app that allows users to quickly create schedules, share them, and send messages to team members. Employees can request time off, swap shifts, and view next week's schedules. It also comes with SMS reminders and is available on android iOS or iPhones/iPads.
  • 7Shifts is a free appointment scheduling platform that enables easy online scheduling and quick customizations. ZoomShift is a cloud-based appointment booking system that allows managers to schedule non-exempt workers.
  • Sling is a free scheduling platform that allows users to create work schedules, manage time-off requests, and optimize project management. For an additional cost, users can acquire other features such as overtime tracking or labor cost analytics.
  • Bizimply is a booking system and scheduling tool that enables quick schedule creation and labor data management. It also offers a fee mobile app for workers and employees.

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