how to maximize your employee schedule

Last Updated On February 11, 2020 / Written By Michelle Jaco

How to Maximize Your Employee Schedule

Employees play a major role in the success of your business - especially in the service-based industry. Here, we will elaborate on how you can maximize your business’ schedule to optimal levels.

The strength of every type of business is maintained by several factors, but of the most important, your employees play a major role in the success of your business - especially in the service-based industry.

Such environments are characterized by the need for superior customer service fulfilled by the human elements of sincerity and empathy, both of which demand a high level of competency among the working staff.

Here, we will elaborate on how you can maximize your business’ schedule to optimal levels, beginning with your employees, which will prove to be wildly beneficial to your business.

Importance of Employee Scheduling

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It is imperative for any entrepreneur that has invested in the service-based industry to understand the role played by human labor. For a business to flourish, everyone on the team needs to play their part, which includes maintaining high performance at all times.

An employee schedule is a business management tool that is used to explain where who, or what resources are required. In its simplest form, it provides a general overview of which employees will be working on a certain day, between specified shift windows.

In its more advanced state, it aids a company in identifying strong workers by the value they provide. Moreover,

some businesses perform better if employees work in shifts so that they are not extremely tired during work.

An increase in an employee’s productivity is just one of the many advantages associated with using automated scheduling.

This tool is more convenient than the conventional methods of employee timekeeping and can be backed up to a cloud server. The technology is more efficient for managing back of house operations and reduces labor costs significantly.

Additionally, it also aids in improving both employee and consumer satisfaction. These two entities are embedded into the success or failure of any business entity. With the efficiency that is offered by a schedule maker application, it also follows legal compliance regarding labor laws by enforcing all the relevant rules and regulations in the business.

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First, Key Factors to Consider

Strategic Planning
A range of varying determining factors characterizes the current shift-oriented work system. Because of this, you must be intentional in your decision-making, strategizing every aspect of how to properly utilize your resources. This includes managing your employees and how your time and energy are spent.

In other words, the level of investment you make into your business should be enforced with a level of wit to result in maximum benefit. A properly designed employee schedule will help your organization prosper.

High Level of Employee Productivity
Ensuring that your employees always know what they are doing at all times is what will improve the level of service they can provide.

Legal Compliance
A business with a strategic employee schedule ensures order and adherence to professional standards.

Keeping Labor Costs Low
A solid employee schedule helps ensure that your employees always know what is expected of them, and those expectations should always be communicated. Through effective communication, you can guarantee that it will not only be done correctly but also in the allocated timeframe, reducing any need to occupy another employee’s time to complete said task.

There is a myriad of other advantages that can be attained from strategic scheduling, like improved attendance, an increase in team morale, and reduced employee turnover; the benefits will vary from business to business. The most important thing is to just get started.

How to Maximize the Employee Schedule

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While automated scheduling is a good tool for your brand, it does not guarantee success. Instead, success will be determined by how well this business management tool is utilized. Here is how you can maximize your employee schedule.

1. Identify Necessary Resources
Base your schedule on the things your company has been doing in the past to expect future needs. Learn all the parameters and specifications required during every shift depending on the resources required. Your schedule should be inclusive of special events, like holidays, employees’ anniversaries or birthdays, as well as weekly days off for each team member.

2. Anticipate Resource Requirements
This step involves learning all the necessary aspects of your business to understand each employee’s strong suits and place them accordingly. Every team member should be placed where they perform best, as we want to set them up for success and not a failure.

3. Identify the Current Policies and Regulations
Policies - It is a more astute decision to ensure that the schedule maker aligns with the mode of operations of your business. That is to say that it should be intuitive, user-friendly and provide a transition to be as seamless as possible. By doing so, you maintain consistency of generated revenue.

Regulations - Be careful to ensure that all the specifications and considerations made in the master template of your schedule application are up to par with the rules and regulations of your industry. For example, adherence to the FDA regulations would be a major area that cannot be glossed over.

4. Assign Shifts
After you have completed mapping out your master template, assign resources where they are most congruent. All the information about employee attendance will be automatically recorded once an employee clocks in and clocks out - all in an instant!

5. Implement Your System
Poor scheduling can fail any type of business. Therefore, it is a good idea to assess the rate of productivity after implementing your automated system. This will ensure efficiency is being met.

6. Measure, Learn and Adjust
Keep consistent measurements of how your application is functioning. This will provide the necessary insight required to make necessary adjustments should you see areas of improvement present itself.




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