Complex and Time-intensive employee scheduling is often viewed as a chore, and with inadequate software, that statement certainly rings true. Unlike wheniwork, Zip Schedules is a one-stop solution that removes the strain from scheduling, improving your bottom line and business’s overall success.
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At its core, employee scheduling software should sufficiently organize a team for proper coverage, filling shift windows during all hours of operation.
Zip Schedules’ capabilities and functionalities go beyond this norm, working as a scalable platform to optimize all of your scheduling needs.
In contrast to wheniwork, Zip Schedules offers:
The goal in almost any workforce is to work smarter, not harder. The same applies to employee scheduling.
Simplifying the process lightens management’s workload and provides a sense of ease for everyone, as the whole team will feel confident that optimized schedules are regularly being produced.
Because the software keeps a record of all employees’ current availability, the mistake of scheduling an employee for a shift that he/she cannot work is impossible, as the system prevents such an error from occurring.
Inefficient scheduling tends to be the catalyst behind many of the scheduling conflicts in the workplace. Another issue that commonly arises is due to manual entry error. In contrast to wheniwork, the Zip Schedules system is automated and simple to use.
Once a schedule has been created, the same schedule can be copied – and edited if need be – and set to be continuously used in the following weeks. The option to set a designated day and time to release the schedule can also be implemented.
The software can also be used on multiple platforms, like a desktop, tablet, or smartphone. This allows you to achieve your scheduling goals virtually anywhere and at any time.
Accurate labor forecasting ensures schedule optimization. Through the use of logged data from previous weeks, Zip Schedules’ forecasting functions predict how much revenue is expected to come in for the day, as well as recommend how much staff should we work during each shift.
This is key, as the probability of overscheduling and under scheduling is reduced. Overscheduling often results in cut shifts, leaving team members disgruntled due to a day’s worth of reduced pay, while under scheduling yields similar frustration in employees who are called in to work last minute to fill coverage gaps. Under scheduling can also lead to an increase in overtime pay, which has dire consequences to the bottom line.
Furthermore, businesses find it difficult to achieve profitability without built-in budget tracking. This plays a pivotal role in keeping labor costs low by utilizing historical sales and transactional data to create daily forecasts and can also be used to project resource needs, like staffing.
Time taken to create schedules is a problem to deal with as well.
Mobile functionality provides convenience for all users. Zip Schedules’ mobile app allows both management and employees to:
- Access current live schedules
- Quickly coordinate shift swaps or shift replacements
- Approve schedule change requests from management
- On-the-go shift modifications
- Stay up-to-date on any changes through push notifications
Practical schedule applications like the mobile app also reduce employee absenteeism. With all around access to view current schedules, your team can better coordinate personal affairs with work responsibilities.
Similarly, management can immediately release the coming week’s schedule well in advance from anywhere and at any time, allotting for an adequate amount of time for employees to plan accordingly.
In addition, Zip Schedules offers an internal messaging system with the mobile app. This is beneficial because the app improves communication between the whole team. For example, if an employee falls ill and cannot work a shift, he/she can simply notify all coworkers that a shift needs to be filled through the messaging system. Once a replacement has been found and authorized by management, the switch can be made in the app.
This method removes management’s part in working as the middle-man to find an available employee to cover a shift, freeing up time to work on other pressing tasks.