management | 4 mins read

Time Management Techniques Managers Need to Adopt

time management techniques managers need to adopt
Michelle Jaco

By Michelle Jaco

For the busy person, time is as precious as gold. And, if there are quintessential busy persons in the culinary world, restaurant managers definitely belong on top of the list.

If you are one yourself, you are probably already well aware of how stressful it can be to put a semblance of order in your schedule. No sooner than a task is finished, another almost always immediately pops up, making focusing pretty much herculean challenge.

What is good is that these issues can all be addressed by learning effective time management techniques. Taking the time to know them will only be beneficial for you in the long run.

Create a "To-Do" List & Stick to It

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One good way of retaining your focus on an important task is to construct a "to-do" list of all the tasks that you need to do for the day. Order them according to importance.

Do your best to pinpoint which tasks to prioritize and list them based on the order that you intend to do them. Once you have completed your list, make sure you stick to it. If you really want to improve your time management techniques, you much stick to the list.

Having this list readily available on-hand will allow you to easily stay focused on the tasks you need to accomplish. Try to gauge the importance of the activity you are currently doing as much as possible.

If it is not too significant, it is probably best to let a subordinate or a trusted employee handle it for you - the best one for the job, that is.

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Accept That Things May Not Go According to Plan

This only allows you to make realistic decisions when managing your schedule. In the restaurant industry, distractions are rampant and work often slows down (if it does not completely grind to a full stop) due to such distractions and instances.

Instead of trying to overexert yourself in trying to forecast and counter these inevitable scenarios, acknowledge that how you manage your time will be affected regardless. By doing so, you will save yourself the stress and frustration that typically comes along from being caught off-guard.

You will soon realize how much freedom this habit will give you to handle any unforeseen interruptions that come your way.

Reevaluate Your Open-Door Policy

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It is a good idea to make yourself readily available for your employees to the best of your ability whenever they feel like a specific matter or situation needs to be discussed. With that being said, you want to ensure you maintain a proper balance so you are not constantly being taken away from your day-to-day operations.

If you are struggling with this particular problem, it may be time for you to start making adjustments to your open-door policy. You can begin by setting exact times when employees can come to you for assistance and advice, for example.

It is not really so much about limiting the opportunities for your employees to reach out to you as making sure that you will not be distracted during crucial work hours. Having a schedule will undoubtedly bring much-needed order, as well.

Manage the Amount of Time Spent with Employees

Your employees will always be important individuals revolving around you to help ensure the smooth operation of the restaurant. With that said, if you have to dedicate a large amount of time micromanaging because you cannot trust that your employees are capable of adhering to their responsibilities independently then you will eat up large chunks of the day to complete your own tasks.

This is why it is best to ensure that every single employee knows their role and is properly trained. You can do this by utilizing your best seasoned employees, along with assistant managers to coach newer employees, or employees who struggle with certain responsibilities.

For this, you can use an online learning system, which brings the power of automation to the forefront. It will effectively lessen the time you need to interact with your employees for training.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

Understand that Quality Takes Time to Establish

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Much like any work that you do, taking shortcuts will often lead to less than satisfactory results. Bad results are a waste of time and can be associated with costly mistakes.

For example, if you assign an employee to take inventory for the week, and he/she miscounts and does not fact check, you are left with a shortage or overage in stock.

The more time you invest in getting things right from the start, the more time you ultimately save yourself, as you will not have to repeat the task to correct the error that was made the first time around.

Maintaining quality can be stressful, we know, but, in the end, isn't having to repeat your work arguably just as taxing? Also, without a doubt, adopting this way of thinking will do wonders for your employees because their reputation will also improve in the long-run.

Invest Time in Improving Operational Duties

Last but not least is for you to realize the importance of organizing and planning.

These steps are just as valuable as any other activity related to your restaurant, so you should always be willing to take time to do them.

Excellent planning and organization pave the way for productivity. In the process, one other deliverable you can acquire is time-saving. More time dedicated to improvement leads to better opportunities.

Knowing how to invest in time properly will improve your workday.

You won't get ruled by time (and stress) if you remember these time management techniques. A manager with solid time management skills makes for a good leader. Once you adopt these habits, you will definitely see positive changes in your restaurant and your relationship with your employees before long.

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