important time management techniques that can be used in the workplace

Last Updated On November 27, 2019 / Written By Michelle Jaco

Important Time Management Techniques That Can be Used in the Workplace

When running a business, effective prioritization is key, which is why productivity is so pivotal to success. Here are some time management techniques that businesses, especially restaurants, can implement to better manage their team's time.

Introduction

Time is the most important resource both in life and when running a business, which is why we need to ensure that we make the most of our time and maximize our productivity to achieve our expectations and goals.

Time management is undoubtedly crucial for the achievement of life's broader goals. It is only through effective time management that we can improve the quality of our performance and keep ourselves away from distractions.

Businesses are not so different in this regard either. They highly value productivity and are always on the lookout for methods to get the best out of their employees. The same holds true in the restaurant industry.

The restaurant business is exclusively all about prioritization and time management because if the scheduling is off by even the slightest of margins the entire operation can fail.

In this article, we will discuss some of the time management techniques that businesses, especially restaurants, can employ to better manage their time and activity.

Maintain a To-Do List

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Let’s start with the basics… if you want to manage your time and achieve your daily goals then you need to maintain a list of the tasks you want to complete daily.

Creating a to-do list isn’t a new concept, but it certainly is an effective solution.

When you are creating a to-do list then make sure that you evenly space out your tasks. What this essentially means is that you should not begin with the shortest tasks first because then you might not have enough time to complete the bigger tasks later in the day.

Having a list will allow you to understand what exactly you need to work on and how soon you have to complete a given task.

This helps to maintain focus too because you can just stick to the tasks that you have listed out. Any task that is outside the list is secondary and might even be a distraction.

When you have a list, even if you get distracted for a while, taking a look at your list will quickly bring back your focus, and you can continue your task again.

Online employee scheduling software that makes shift planning effortless.
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Set Priorities

If you have already created a to-do list for your tasks, then you should also think about prioritizing your tasks. You should always keep the most important tasks at the top of the list. In this way, you will be able to complete the most important tasks early and move on to the less important tasks later in the day.

When you are ranking the tasks according to importance, you should not rush the process of doing so. Take your time to understand each and every task and then rank them accordingly.

People often undermine the power of prioritizing tasks but the truth is that it can really make life easier especially if you often find yourself in time crunchtime situations. Even if you are good at managing time, you should consider going for this method because then you can really improve your productivity.

Steer Clear of Distractions

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When you are trying to work, the biggest barrier that stops you from completing your task is distractions.

No one wants to be distracted but still, everyone manages to get distracted. Things like social media, notifications, and colleagues all contribute to distracting you from the task.

Recent studies have shown that every time a person gets distracted, it takes them around 20 to 30 minutes to regain focus. Losing that much time can be very bad for the final result, and that is why it is important that you try to maintain focus for as long as possible.

One of the best ways to make sure that you don’t distract easily is by putting your phone on silent when you are working. Even if you get a call or message you should only respond to those messages that are actually important.

You should also find a quiet place to focus on your task so that your colleagues don’t disturb you over and over again.


And of Course, Track Your Time

If you want to use your time efficiently you need to know how you are actually spending it. A shift scheudling app can help you track your time and view the different factors that are stopping you from finishing your task.

Time tracking applications have become really advanced and now they will show you every bit of information that you need. These applications will represent everything systematically so all the information is right in front of you.

Businesses that don't manage their work hours effectively do not last long. It's a straight forward fact. However, shift schedule apps and other such apps are the way to go.

Whether you are in the restaurant business or any other business for that matter, time management is extremely vital and we hope this article was of some value to you in this regard.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.



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