scheduling | 5 mins read

How to Find the Perfect Employee Scheduling Software

Michelle Jaco

By Michelle Jaco


A wise man once said, By failing to prepare, you are preparing to fail.

Your business is no exception to this concept. When running a restaurant, there is a list of responsibilities that must be adhered to, because if not, the outcome could be greatly damaging.

Trying to maximize all of your hours effectively in a single day gives rise to the need for a schedule planner. It can help organize tasks, assign roles to your employees, and control the entirety of the workflow.

Of course, these may not be possible if you don't have the relevant tools for that. Using a scheduler is a good idea. The software makes it easier for business owners to automate tasks.

So, if you're considering this option, then here are some best free scheduling software out there that you can use to monitor the progress of your staff at work.

When it comes to the selection of a scheduler, many business owners tend to be at a crossroads. That is because there are many factors to consider. Here is what that the best free scheduling software or the best scheduling software, in general, should possess.

One - Integration & Ease of Use

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The first criterion of a scheduling product should be the integration capabilities. Ideally, it shouldn't be difficult to integrate the software with other scheduling tools, like personal calendars or Excel spreadsheets.

Nobody enjoys the acclimation period of trying to familiarize yourself with new software, so it's important to choose a product that is easy to learn, easy to use, and offers full-service phone support.

The ease of use cuts across many features, such as the User Interface (UI), the flexibility of the scheduling options, and versatility across different platforms, such as mobile and desktop. With this in place, your employees wouldn't have a hard time using the schedule, even when on the move.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

Two - Support

When looking for the best employee scheduling software, you don't have to limit your search to the cheapest option available.

With the ultimate goal to grow, the last thing you want to do is shortchange yourself. Don't settle for less and expect the best; this is especially true for a restaurant with the intent to expand its workforce in the future.

Therefore, the choice of a scheduler in this instance should extend to one that can support any number of staff, whether that is 10 employees or 100.

The software should be fully equipped to allow users to easily navigate through the application and schedule as desired with capabilities to track all current employees, along with all relevant information, like name, title, availability, etc.

Three - Pricing

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You're looking for something free. That doesn't mean that it has to be entirely free in the real sense of the world.

In some instances, the available scheduling software only offers a trial version that lets you test some of the functionalities. It is then up to you to decide if the feature premised is worth it or not.

Therefore, when looking for the best scheduling software, your focus shouldn't only be on the trial or free versions, but the long-term use, as well.

Also, extend the research to the features offered therein and see if you can get more bang for your buck.

Best Free Scheduling Software You Can Try Today

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Here are some of the software you can use to automate your employee schedules. With these, you can derive maximum productivity from their operations, provided you put them to good use.

1. Google Spreadsheets
Google is not only one of the world's leading search engines, but has metamorphosed into other areas of productivity, such as the development of schedulers. The Google Spreadsheets is a good way to automate your employees' and indeed your business' operations without breaking the bank.

The fantastic thing about it is the freedom and versatility you get when creating a work plan.

Tasks can be broken down into sections using the columns on the spreadsheets. You can also highlight important information, add external links for reference, and the most thrilling of all it is entirely free provided you have a Google Account.

2. Microsoft Word
The Word document software from Microsoft makes it easy for anyone to create a schedule without hassle. With the customized interface, and the intuitive templates, you can easily create your work plan from scratch.

After creating that, the next step would be to send the same to the recipients, in this case, your employees and clients as the case might be.

3. Online File Storage Platforms
Your employees need to receive the work plan or schedule before working on it. So, you need to find a medium to transmit the same. That is where online or cloud storage platforms come into the picture.

You may want to create an online account where you can upload the schedule(s). The link(s) would then be issued to the recipients to download the schedules and begin to work on them.

4. Specialized Software
You have options when it comes to automating and monitoring the activities of their employees.

Using scheduling software makes it easy for you to create schedules and then distribute it to all of your employees.

Zip Schedules offers the flexibility and varieties of scheduling tools to help your business make the most out of the employees' activities. These features include but are not limited to easy user interface, customizable features, simple integration, affordability, and thoughtful customer support, just to name a few key points.

Before committing to a specialized platform, sign up for a free trial and begin automating your scheduling processes.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

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