Technology has made life easier for both individuals and businesses. Now, many people in the world today are benefiting from one or more of the innovations brought about by technology.
It is not surprising that the trend has continued on into many other areas of industry, with many business owners now looking to add scheduling software to their framework.
You may be wondering why bother with an automated system to handle scheduling when your existing practices have been sufficient thus far. The truth is that automation utilizes time more efficiently, maximizes productivity, minimizes the chances of errors, and more importantly, it saves you money.
In addition, you gain in-depth insight into the activities of all of the employees in your establishment. Aside from the benefits for business owners, tools like the schedule planner for work empowers employees to take control of their daily schedule and work on preferred days at preferred times.
Yes, every business owner in the 21st century should be using scheduling software and for good reason too.
It makes the task of setting up and distributing projects and roles easier, just as it empowers management to send instructions to staff in real-time. Aside from that, the integration of a scheduler into your business operation is one of the best ways to improve other aspects of your business, like the customer experience.
Let’s take a look into the overall importance of utilizing technology for employee schedule creation.
It can be a challenge to draw up a list every time you want to make a schedule. Therefore, the best thing to do under that circumstance is to use a schedule planner for work that could automate the assignation of duties to your employees.
If you've used pen and paper to draw up a schedule before, you may have noticed that the process of making modifications can be challenging.
In addition, attempting to communicate these new changes to your entire staff is an even greater challenge. Calling your entire team is a lengthy process and sending mass emails does not guarantee that everyone reviewed the changes. Each process is impractical and time-consuming, but options are limited.
On the contrary, using scheduling tools empower you to make modifications with ease. Because of the online premise, you can always make necessary changes to the schedule even after the schedule has been finalized.
The beauty of it all is that every team member on the list would see the changes and abide by it. They would be informed when a change or update has been made to the schedule through push notifications sent from the application.
The distribution of the schedule also comes into the picture. You wouldn't have a hard time doing that because you have the option of either publishing it on the dedicated platform or automating the distribution to the participants.
One challenge that is rampant when scheduling duties is the possibility of assigning roles to unqualified workers. There is also the problem of double-scheduling an employee for the same position or shift.
Scheduling software prevents such missteps from occurring. It allows you to delegate duties to only to available employees. In addition, you would be alerted when multiple shifts have been assigned to an employee.
Notifications are essential features that make the schedule planner accessible to its users. The alerts come in different forms. For instance, you would be informed when you scheduled an employee to work when he or she must have filed a time-off request. You would also be alerted when a worker might go into overtime pay within the week.
Likewise, the scheduler ensures that you assign duties to the appropriate numbers of employees for each shift and for each position.
Boost the Flexible Working Conditions
The application of a schedule planner for work encourages flexible working conditions. For instance, employees can always update their availability or submit time-off requests from the application.
Scheduling software also makes it easier to prepare for sporadic situations that may arise due to a last-minute callout from an employee. It can also be useful in emergencies when you need someone to take a shift because you are experiencing higher amounts of traffic than normal.
You may be looking to have one of such schedulers in your business operations. So, here are some of the options you may want to try
1. Google Docs
Google Docs is a simplified schedule planner that you can use to create and distribute schedules over the cloud. The exciting feature about it is the cloud basis that allows employees to view or make edits to the schedules.
You can also use emails to send schedules to your employees. The only downside to this is that you may not be able to make corrections or changes to the earlier schedule if need be, and you may have to wait for the individual responses from employees to confirm their availability to take a shift.
3. Automated Software
Automated scheduling software is a cloud-based program that possesses relevant tools that make the tasks of scheduling and distributing schedules seamless and efficient. You can also check the availability of staff, accept or reject their time-off requests, and track their fulfillment of the assigned roles, all from the same interface.