Last Updated On January 31, 2020 / Written By Michelle Jaco

How to Improve Time Management at Work

Effective use of time is critical for any business to develop. To master the art of time management, employ the following strategies, and your business will undoubtedly improve.

Sometimes, managing a busy business, whether it be in hospitality, retail, manufacturing, medical, etc., can grow to become very hectic. The key to smooth operations in any establishment is effective time management, and as a manager, it is likely that you have a multitude of responsibilities.

You have to look after the needs and requirements of both staff and customers. You have to keep track of inventory, ensure the quality of your food and services, and carry out many other relevant duties essential to your business. This list is very long and may become overwhelming at times.

It is tough to keep up with this endless list of all the tasks and responsibilities without effectively managing your time.

In addition to all this, the reputation of your business also relies on how well you deal with the extreme fatigue and pressures of managing it. You need to improve your time management skills, so that customer service and productivity don’t get affected.

So, to ensure that your stress level is at its minimum, time management plays a crucial role. Here, the question arises on how to improve your time management skills. Here are a few of the strategies that can help you achieve that.

Establish Priorities for a Specific Workday

Like we have said before, there are many tasks in any industry that need your attention. An effective way to handle all tasks is by prioritizing them in regards to importance.

Of course, in an unpredictable environment at work, circumstances hardly remain the same. However, if you tackle them in an organized manner, you’ll be able to get more done in minimal time, as time wastage will be cut to a minimum and ultimately eliminated. With this, you’ll be able to save yourself time and effort.

In order to accomplish this, it is best if you have a checklist or a master plan set in place at the start of your workday, outlining all the tasks that need to be done that day. In that list, you should highlight the essential functions that require your attention the most.

With this checklist in your hands, you’ll have something to refer to to keep your operations running smoothly.

Minimize Number of Meetings

True, team meetings are essential to keep everyone on your team informed and allows for open communication, but meeting after meeting is not always conducive. With time being such a limited resource, it is vital to determine what is and is not worthy of being time-consuming.

Therefore, we recommend that you should only call a meeting when it is absolutely necessary, thus keeping them to a minimum.

Delegate

As a manager, there’s always the possibility of having too much on your plate, so much so that you can’t possibly keep up with all of your responsibilities. When that happens, it is always good practice to give your most responsible and trusted employees a chance to take over specific tasks.

It will be an effective way to manage your business, and this will show that you have great trust in your employees, which will boost morale.

With that said, it is also important to ensure that your employees are maintaining company standards and exhibiting a good work ethic.

Your business depends on the productivity of your employees. Therefore, you should deal with employees who are not performing as well as soon as possible.

Bad employees absorb too much of your essential time that can be spent productively elsewhere. Above all else, these employees hurt your business and its reputation.

You can deal with them by having strict policies in place for evaluating employee performance. These policies will be a great way to manage these issues.

Keep Sales Calls to a Minimum

You must also keep the sales calls from vendors and suppliers to a minimum as they can sometimes prove to take up more time than what should be allotted.

Of course, maintaining a working relationship and long-term collaboration with suppliers is essential to running your business, but most - if not all - conversations could be done via e-mail, removing the need to be on an actual call.

It is also okay to sometimes refuse unexpected phone calls, as you can always rearrange a more convenient time to call back.

Additionally, you can have a staff member field some calls and forward them to you if they are too crucial for your business, but keep the duration of them as short as possible.

Make Time for Yourself

Managing a business becomes very hectic, and it takes a toll on your mental and physical health unless you reserve some time for yourself to recharge. We all need breaks, so you should ensure that you schedule a designated break time on your daily checklist.

This simple and easy trick will make you more productive, as you will be energized to seize the rest of the day.

Don’t Repeat Mistakes

If some methods are not working correctly in your favor or yielding the desired outcome for your reputation, then you need to stop repeating them.

These mistakes are an opportunity to learn from and make crucial changes that can make things better for you and your business.

So, there you have it. With these practices, you’ll be able to manage your time efficiently and effectively, which will yield excellent outcomes for your business.

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