The conventional shift-based workplace is tackled with a number of obligations and responsibilities, including piling labor costs, scheduling shifts, staff planning and meetings, employment, and other crucial elements that are necessary in order to promote effective productivity of any shift-based business. All of the functions needed to help a restaurant thrive revolve around schedule organization, which has posed a severe threat to managers as they struggle to keep their catalog up-to-date.
In this article, we are going to be looking at the need to implement employee scheduling software in your shift-based business and how it can tremendously take some weight off your shoulders, thereby giving you time to deal with other important aspects of your business.
Running a restaurant requires a lot of schedule planning as it is almost a 24/7 business. Employees in this business sect aren’t typically expected to work full-time, so it would be safe to say that if you run a restaurant, it is a top responsibility of yours to accurately organize and maintain your employee roster, monitor shift times for all employees and positions, and still manage to run the business. This can seem all too daunting and definitely overwhelming.
In the past, managers would utilize a pen and paper as their primary means of resources when it came to creating employee schedules. With this method, managers were able to record work activities such as overtime, understaffing, overstaffing, and other work-related activities, set in ink. This old-fashioned way was not only time-consuming, but oftentimes, errors were much more prone to occur.
However quite recently, new tech has emerged; this tech is referred to as employee scheduling software. It allows managers to run their restaurant business seamlessly and in an organized manner. Most managers might still prefer the pen and paper method, because they've become accustomed to their set ways and/or they have developed a preconceived notion that this advanced software is too difficult to learn. During the holiday season, most restaurant business would be seriously understaffed, and this can crucially affect business productivity, hence the need for a workforce scheduling solution.
So why do you need an employee scheduling software for your restaurant business, and how can it boost productivity? We are going to be answering these questions in the subsequent paragraphs.
Most managers can admit that the manual recording of work activities is a lengthy process and drains a major part of the workday. On average, a manager spends about 1-8 hours daily, compiling and creating spreadsheets, employee schedules, and other documentations. While this process is taking place, other areas of the business may be neglected, causing your restaurant to inevitably suffer.
However, delegating your scheduling task with the help from an employee scheduling software program gives you more time on your plate to handle other aspects of your business, such as improving customer treatment, training your employees and responding to reports and feedbacks.
If you are running a restaurant business, then you know how much money and resources is depleted due to overtime hours worked by your employees. In addition, the excess of hours worked can lead to negative effects on your employees' mental and physical well-being. With employee scheduling software, this problem can be avoided by ensuring that you have enough coverage in a given day, so employees are not obligated or feel the pressure to work extra hours.
It is not an uncommon occurrence for an employee to call in sick or miss a shift due to emergency or other dire circumstances. With a strong workforce scheduling solution, you will be shielded from any mishaps that can come from such emergencies, as there would already be an automated back-up to fill in the loop.
Recording real-time analytics with the old fashion pen and paper method has proved to be impractical and error-prone. An employee scheduling software gives you a real-time analysis, tracking- employees on and off the clock, scheduled upcoming shifts, shifts each employee is slated to wrk that week, sign-in and sign-out times, and hours worked per shift.
With this type of record, you can study your business’ trend and forecast long-run staffing requirements. Managers will also be able to predict when they are likely to have a busy day. This info will allow managers to optimize their staffing needs for specific days and hours. Because every decision taken would be accurately data-influenced, this will positively boost productivity.
With an employee scheduling software, employees would have access to internal portals where they can sign in and view their work schedules for the week. These portals will also act as a reminder for upcoming shifts, as well a timesheet for employees to track their hours worked.
Employees will also get schedule notifications via their emails, SMS, and push notifications. This development invariably cuts down on long staff meetings, as now information can be distributed to the entire staff roster seamlessly. This would also aid employees in their daily planning needs.
With employee schedule software, managers are able to ensure that they remain compliant with labor laws and that their employees are adhering to their daily functions and capabilities.
This software also makes it easy to make adjustments when a new labor law takes effect. On the plus side, this software can also prove to be exceptionally useful to smaller businesses that cannot afford to hire a compliance manager or staff a human resources department.
We certainly can’t downplay the need of having a data-driven attitude to our business planning as it is quite crucial to the productive growth of your restaurant. With the availability of this productive workforce software, we have all we need to make the operative aspect of our business thrive seamlessly.