Manage it all in minutes with Zip Schedules
Easy to use and intuitive through every phase of employee scheduling.
- Fast and Easy Setup
- Effortless Employee Scheduling
- Manage Shift Schedule Requests
- Employee Communication
- iPhone and Android Apps
- Open Shifts
- Labor Law Reminders
- Online Schedule Templates
- Swap Shifts
- Multiple Locations
- Employee Schedule Management
- Integrates with Zip Clock
- Time Off
- Multi-Language Capabilities
- Basic Forecasting and Budgeting
Fast and Easy Setup
Start shift scheduling in minutes.
Long drawn out implementations that require both consultants and other additional help can be time-consuming and result in cost overruns. With Zip Schedules, you won’t need to wait weeks to start scheduling. Our Startup Wizards get you setup and ready to start writing your first schedule in minutes.
No lengthy learning curve to slow you down.
Our Hubworks Support can assist you in case of any questions or difficulties with Zip Schedules.
Getting Started video will walk you through the 3 steps that need to be completed before sending out your first schedule.
And if you need help using something else, our Video Tutorials will provide answers to most if not all of your questions.
Effortless Employee Scheduling
Streamlined employee scheduling designed for you.
A lot of employee scheduling tools whether excel, cloud or web-based are far more complex than they need to be.
Getting started can be a painstaking process that requires the extra help of consultants and adjusting to a new system can be extremely overwhelming and costly. We overcome these concerns with Zip Schedules by providing a self-implemented system that is easy to learn using conveniences like streamlined onboarding, intuitive interface and free mobile apps.
Save your favorite shift schedules as templates.
Do you have special hours and schedules for different holidays throughout the year? Our schedule maker lets you save your favorite templates than can be used anytime.
Easily copy a previous weeks employee shift schedule.
If there aren’t big changes from week to week, you can copy the previous week’s schedule and make one or two tweaks to create a new schedule.
Create standard shifts for any position.
You can save any commonly used shift schedule you’d just drop the shifts into employee slots rather than creating a new one each time.
Manage Shift Schedule Requests
Manage employees requests in minutes.
We’ve made it easy to manage requests right from your pocket. With our free mobile apps, Managers can take action on requests directly from any iOS or Android device.
Quickly accept or reject any employee request.
Availability, time off, open and swap shift requests can be approved or disapproved in one click. Get rid of that headache and handle requests effortlessly in minutes.
Mobile access to everything you and your employees need.
Notifying each and every employee about an upcoming events or policy changes can be a real hassle. Getting everyone in the loop and informed is not as seamless as it should be. This results in wasted time for managers who want to ensure that everyone is on the same page.
Using Zip Schedules internal messaging system, Managers can send new flashes to the entire team or group of employees so they can be instantly informed of store-specific news and events. With the free mobile app, all of this is accessible from the phone making needed information readily accessible so everyone stays on the same page.
Instant communication with team.
With Zip Schedules, employees receive their schedule the minute it is published. Managers can take immediate action when employees accept future shifts offered by coworkers, request time off or availability changes.
Keep employees informed of news and events.
Send organization and store wide messages to keep employees informed of any important news or alerts. Make sure your employees always know what’s going on.
Employee confidentiality is respected.
Using a closed loop messaging system, Zip Schedules allows mobile communication between employees without sharing email addresses and telephone numbers to the staff.
iPhone and Android Apps
You’ll no longer hear, “I lost my schedule.”
The Zip Schedules mobile app gives manager and employees full visibility over the weekly schedules. Help them eliminate confusing caused by current communication streams to ensure all your shifts are covered.
Manage your schedule on the go.
How are other supervisors and/or managers informed when a shift swap happens? Do they only find out when a different employees comes in to work a shift originally assigned to a coworker?
With Zip Schedules, when requests are approved, all managers/supervisors are alerted through message notifications. And, if the approved request results in a schedule change it is automatically updated on the weekly schedule for everyone to see.
Integrates with Zip Clock
Make sure your schedule is always enforced.
With a direct link to Zip Clock, you can easily enforce your employee schedules. Using Zip Clock Time Clock or our free mobile app, managers can monitor time punches from any Tablet, Time Clock or mobile device.
Payroll reports that import with any payroll provider.
Publish punch payroll reports that can be exported as CSV files to import with any payroll provider. Built in audit tracking tracks all punches and edits to protect you from potential audits that could hurt your bottom line.
Labor Law Reminders
Avoid costly labor law violations.
Adherence to adult and minor labor laws can be a headache in busy restaurants and other business organizations, so much so that compliance is often not managed to all. And that’s a headache that comes with hefty fines if the laws are violated, making it exceptionally painful.
See potential breaches before they happen.
Zip Schedules helps you eliminate this pain through support of adult and minor laws. Zip Schedules takes pesky labor laws into consideration when you are building you team schedules to prevent you from accidentally scheduling someone for too many hours or from starting them too early in the day. Preemptive alerts appear on the schedule making it fast and easy to schedule in compliance with labor laws.
Online Schedule Templates
Save special schedules as templates.
Quickly save any schedule as a template to use for special events, holidays, promotions, and more. Once a template has been saved you can load it at anytime.
Create your weekly schedule in minutes.
Save yourself time by using the load template feature. From there you’ll be able to apply any changes to the work schedule in minutes.
Don’t lose hours trying to find shift replacements.
It happens, a family emergency, the flu, or some other unexpected life occurrence that results in an employee being unable to make their shift. If you find out the night before or the morning of their shift, finding a replacement can be time consuming and painful difficult. Definitely, not the way you wanted to start your day.
Quickly offer and fill open shifts.
With Zip Schedules, finding shift replacements is simple. As soon as you hear from an employee unable to make their shift you can instantly offer it to all eligible and available employees. Than sit back, relax and let the system do the work. The minute it’s accepted by one or more employees you can fill the shift by selecting whom to assign it to.
Manage your whole organization in one place.
With Zip Schedules, you can manage all organization sites through your account. Easily add sites as you grow and manage all of their schedules from one account.
Share employees between sites.
Make an employee shared if they work at multiple sites. You’ll always know when that employee is scheduled at another site as it is clearly displayed on the schedule.
Save time by easily importing employees.
Start creating schedules in the first 15 minutes by quickly importing employees. Than quickly assign job ratings to appear when assigning shifts.
Handle schedule changes during employee turnover.
Employee turnover happens and depending on the position could have a huge impact on the employee shift schedule. All previously saved schedules and/or templates become useless and you may have to recreate a new schedule from the scratch. With Zip Schedules, we’ve made it simple to handle employee turnover and other scheduling changes. Any time an employee leaves the organization all of their shifts get automatically moved to the unassigned shift row. Those shifts can be reassigned or offered to all eligible employees. And, if business picks up and you have last seconds shifts that need to be filled they can be offered in the same way. When you’ve created a new schedule that you are happy with, you can easily replace outdated schedule templates.
Empower employees to manage their schedules.
How many times have you heard an employee miss a shift and make the excuse, “But I didn’t know I was on the schedule”? With Zip Schedules, there is no room for excuse since employees will always have access to their scheduleon both the web and mobile app. They are empowered to take responsibility over their scheduled shifts and can offer them to coworkers if they have a conflict. Employees also have increased flexibility to manage their availability and time offs with the ability to instantly make requests from the free mobile app.
Offer shifts to multiple employees.
Multiple employees can accept a shift swap schedule request. Zip Schedules than gives managers a suggested best fit for the shift that they can approve or disapprove.
Easily handle time off requests.
Allow employees to submit time off requests with a provided reason. Quickly review the time off request and approve or reject it.
Avoid scheduling employees when they are unavailable.
Have you ever schedules employees when they were unavailable? If you said yes then you are not alone. Without preemptive alerts automatically notifying you of schedule conflicts, each employee’s availability are approved time off needs to be readily available to ensure no conflicts arise after the conflicts arise after the schedule is completed. With Zip Schedules, time off is reflected on the schedule the minute it’s approved and alerts instantly notify you of any other schedule conflicts during schedule creation.
This gives you and your managers the peace of mind knowing that employee schedules are labor compliant and could save manager’s hours on any given week having to fix a mistake that have resulted fro them overlooking potential schedule conflicts.
Schedule in your language of choice.
No matter where you are in the world and what language you speak, your experience with our app should be effortless. That’s why we developed all the Hubworks apps to support multiple language and international requirements such as your time zone and currency. Whether you’re on the web or mobile app switching your language is easy. Also, when you change languages you will get support in that languages so you can easily get answers to all of your questions.
Select from any of our six languages.
Choose to use Zip Schedule in English, Spanish, French, or Chinese. Your managers can change the language at any time for optimal ease of use.
Forecasting and Budgeting
Prevent managers from over scheduling.
Make your schedule more efficient by preventing managers from over scheduling. With Zip Forecast, our forecasting engine, you have the ability to predict your business based on sales and transactions to better schedule employees.
Improve guest service and lower labor costs.
By scheduling the right people at the right time guest service will improve while lowering labor costs at the same time.
Control labor budget during schedule creation.
Zip Schedules allows you to setup your preferred labor percentage of sales to use as a guide when creating schedules.
Generate daily sales and staff forecasts.
Zip Schedules generates daily forecasts based on historical sales and transactions to make business more predictable and project your staff needs.